Executive Assistant

If you're passionate about building a better future for individuals, communities, and our country-and you're committed to working hard to play your part in building that future-consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is :

Grade : Professional 307

Pay Range : $66,300.00 - $99,500.00

Job Description

About the Role :

The Executive Assistant reports to the Vice President of Procurement and is critical in supporting senior leadership with administrative functions with their department and functional area. This position requires exceptional organizational skills, attention to detail, and the ability to manage a wide range of tasks with discretion and professionalism. The Executive Assistant serves as the primary point of contact for internal and external stakeholders and must exercise a high level of confidentiality and diplomacy as a representative of the university.

Work Location : While this position will begin as remote / work-from-home, it is expected to transition to an in-office role in Raleigh, North Carolina , once a dedicated office space is established (anticipated by mid-2026).

What You'll Do :

• Serve as a liaison between senior leadership and internal / external audiences and represent the university. Coordinate and facilitate communication between senior leadership and various stakeholders, including university leadership, faculty, staff, students, and external stakeholders.
• Manage senior leadership calendar, including scheduling appointments, meetings, and travel arrangements. Anticipate and prepare materials required for meetings, ensuring senior leadership is well-prepared for engagements.
• Arrange domestic and international travel for the administrator, including flights, accommodations, and itineraries. Prepare travel expense reports and ensure compliance with university policies.
• Plan, organize, and coordinate meetings, conferences, and special events. Prepare agendas, take meeting minutes, and follow up on action items as needed. Establish and maintain reporting and tracking of deliverables and action items.
• Organize and maintain electronic and physical file systems, ensuring efficient document retrieval. Manage confidential and sensitive information with discretion.
• Handle incoming and outgoing communications, emails, and phone calls on behalf of senior leadership. Draft and edit correspondence, reports, presentations, speeches, and other specialized communications with a high degree of accuracy and professionalism.
• Oversee daily office operations, including managing supplies, coordinating office equipment maintenance, and handling administrative requests.
• Assist in monitoring and managing budgets related to the senior leader's office. Process and track financial transactions and expenses. Create and submit expense reports for corporate credit card and senior leadership expenses.
• Assist with special projects and initiatives as assigned by senior leadership. Conduct research and compile data to support decision-making processes.
• Perform other job-related duties as assigned.

Knowledge, Skills, and Abilities You'll Need to be Successful :

Minimum Requirements :

Why Join WGU?

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Position & Application Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours) : This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

How to Apply : If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer : The job posting highlights the most critical responsibilities and requirements of the job. It's not all-inclusive.

Accommodations : Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal Employment Opportunity : All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.