Leave and Accommodations Coordinator

Current Employees

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Core Job Summary

The Leave and Accommodations Coordinator reports to the Manager, Employee Leave and Accommodations and uses their expertise in administering leave requests related to the Family and Medical Leave Act ("FMLA"), and Military Leave in accordance with the University's policies and all related statutes and regulations. Additionally, the Leave and Accommodations Coordinator will be expected to administer requests for leave as accommodations under the Americans with Disabilities Act ("ADA") and the Pregnant Workers Fairness Act ("PWFA"). Key job responsibilities include but are not limited to : responding to requests for leave of absence in a timely manner; implementing leave procedures and related policies; and preparing and maintaining leave records, documents, files and reports.

Core Job Functions

Evaluates, coordinates, approves and processes leaves of absence from employees (both faculty and staff) under FMLA, and Military Leave, and as accommodations under the ADA and PWFA. Researches, responds, and documents frequently asked questions related to leaves of absence, assigns priorities to calls or emails based on timeliness of needed response, or escalate major legal issues to management for assistance, while maintaining compliance with federal and state laws. Serves as primary liaison between the University and employees (both faculty and staff), related to requests for leaves of absence. Interprets policies and regulations in accordance with applicable federal and state employment laws (FMLA, ADA, USERRA, PWFA, etc.). Communicates interpretation of policies, regulations and leave of absence procedures to employees and managers. Provides ongoing case management for all leave of absence requests, to include return to work matters. Enters and updates leaves of absence in designated system / database, and spreadsheets, including compiling, copying, sorting, filing, scanning and faxing documents for each case. Obtains and verifies authentication / medical certifications from healthcare providers in relation to requests for leave. Requests clarification of information required as necessary. Maintains employee medical files to include signed authorizations, leave and accommodation requests, and other protected health information. Receives supporting documentation in accordance with federal and state laws. Develops and maintains tracking system for all leaves of absence. Assists in the development, execution and presentation of training programs. Designs training, education materials, new process flows and facilitates training, when needed, and uses these resources to train and educate HR staff on procedures. Collaborates with HR partners, Faculty Affairs, and other relevant stakeholders in order to resolve any escalated employee relations issues that may arise during the leave of absence process. Develops and generates reports to measure and analyze utilization and other trends. Provides regular leave updates to department leadership and advises management regarding escalated problem areas. Adheres to University and unit-level policies and procedures and safeguards University assets.

Core Qualifications

Education : Associate's degree in relevant field

Certification and Licensing : Not applicable

Experience : Minimum 2 years of relevant experience

Notwithstanding, the aforementioned education and experience qualifications, any combination of relevant education, certifications and / or work experience may be considered.

Knowledge, Skills and Attitudes :

• Knowledge of the Family and Medical Leave Act, American with Disabilities Act, Pregnant Workers Fairness Act, and the Uniformed Services Employment and Reemployment Rights Act.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively and professionally verbally and in writing.
• Ability to understand and follow instructions.
• Skill in completing assignments accurately and with attention to detail.
• Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to work independently and / or in a collaborative environment.
• Must have a general understanding of medical terminology.
• Ability to work within a deadline-driven environment.
• Strong computer skills, with proficiency in Microsoft Office (Excel, Word, and Outlook) and Workday.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females / Minorities / Protected Veterans / Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.