Talent.com
Administrative Assistant

Administrative Assistant

CAREERXCHANGE, Inc.Miami, FL, United States
20 hours ago
Job type
  • Full-time
Job description

Job Title : Administrative Assistant – Commercial Property Management

Location : Miami Downtown / Brickell area, FL

Salary Range : Up to $75,000 / year (depending on experience)

Employment Type : Full-time, in-office

Position Summary

We are seeking a proactive, organized, and customer-focused Administrative Assistant to support our commercial property management team. This individual will act as the right hand to the Property Manager , ensuring smooth daily operations, strong tenant and vendor relationships, accurate documentation, and consistent service excellence across our portfolio of commercial and mixed-use properties.

Key Responsibilities

  • Provide comprehensive administrative support to the Property Manager, including calendar management, meeting coordination, and preparation of correspondence and reports.
  • Act as the primary tenant liaison—respond to service requests, follow up on issues, and maintain positive tenant relations.
  • Support leasing and renewal processes by assisting with lease drafts, renewals, and new tenant onboarding.
  • Maintain and organize property files including leases, vendor contracts, certificates of insurance, permits, and construction documentation.
  • Coordinate with vendors, contractors, and city departments to ensure project timelines, inspections, and permitting requirements are met.
  • Assist with billing, invoicing, and tracking of accounts receivable and vendor payments.
  • Generate and distribute reports on occupancy, lease expirations, tenant activity, and maintenance projects.
  • Maintain efficient office systems including digital filing, CRM updates, and tenant communication logs.
  • Welcome and assist tenants, visitors, and vendors to ensure a professional and positive experience.
  • Support tenant events, community initiatives, and property improvement projects as needed.

Required Skills & Qualifications

  • Minimum of 3–5 years of administrative or property-management support experience (commercial property experience preferred).
  • Strong customer service and interpersonal skills with the ability to communicate effectively with tenants, vendors, and internal teams.
  • Highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with property management software such as Yardi or OneSite.
  • Ability to handle confidential information and sensitive documents with discretion.
  • Self-motivated, proactive, and dependable with a team-oriented mindset.
  • High school diploma required; associate or bachelor’s degree in business, real estate, or a related field preferred.
  • Must be available to work in the downtown Miami or Brickell area full-time.

    • Preferred Qualifications

  • Experience supporting commercial, office, or retail properties.
  • Familiarity with lease administration, tenant move-ins / move-outs, and vendor management.
  • Experience coordinating with city permitting departments or assisting in construction administration.
  • Bilingual in English and Spanish preferred.
  • Familiarity with the Miami market and commercial property operations.

    • What We Offer

  • Competitive salary up to $75,000 based on experience
  • Comprehensive benefits package including health, dental, vision, and PTO
  • Office location in the Miami Downtown / Brickell area
  • Collaborative, professional work environment with opportunities for growth
  • The chance to support a well-established and expanding property management team
    • Create a job alert for this search

    Administrative Assistant • Miami, FL, United States