Registrar

Summary :

The Registrar’s responsibilities include managing the institution’s animal records and related policies, validating the quality of recorded data, and ensuring the legal compliance of all animal transactions.

The Registrar also serves as liaison to relevant government agencies, other zoological institutions and conservation organizations, including zoological and / or aquarium accrediting bodies (, Association of Zoos and Aquariums (AZA), American Humane Association (AHA)), regarding animal records, wildlife permitting, and related matters.

The Registrar serves as a member of the animal management team, to assist in the development, ongoing review and implementation of The Florida Aquarium’s Institutional Collection Plan and collections management policies.

Essential Position Functions :

• Manages and maintains both active and inactive animal records systems ensuring data quality, appropriate retention, preservation and accessibility
• Manages and monitors animal transactions and coordinates with curatorial staff to ensure legal compliance with local, state, federal and international laws, government regulations and industry-specific standards
• Acquires and manages all local, federal and state wildlife permits and licenses
• Operates as primary liaison between the institution and government agencies and professional zoological organizations, providing accurate and up-to-date collection information as required
• Serves as administrator of animal records database and primary liaison between the institution and animal records software vendors ( Species360 and Tracks)
• Assures that accurate collection information is entered into animal record keeping software and, as requested, shares relevant animal collection information to other zoological institutions and organizations.
• Recommends and establishes animal records and information management processes to ensure best practices for records retention, disposition and preservation
• Trains staff in animal record keeping, records management and animal data entry standards and processes.
• Maintains an up-to-date animal collection inventory
• Provides extraordinary customer service to all aquarium guests, volunteers and staff
• Coordinates the workflow of any volunteers or interns needed to assist in the data entry for animal records
• Supports TFA’s Shared Purpose by participating in a Conservation Day of Action shift on an annual basis
• Performs additional duties as required.

Education Requirements and Technical Skills :

• 2 years’ experience in managing animal recordkeeping or related databases in an aquarium, zoo or museum desired
• Experience with TRACKS animal records keeping software preferred
• College degree in Biology or related field preferred. Additional work experience will be considered in lieu of a degree
• Knowledge of inventory accession and record-keeping
• Knowledge of zoological nomenclature and taxonomy desired
• Knowledge of the relevant laws regulating animal acquisition, disposition, exhibition, husbandry and transportation
• Excellent interpersonal skills, ability to work alone and in a team-oriented environment, strong attention to detail and accuracy
• Strong communication skills.
• Knowledge of Microsoft Office software
• Experience with animal record keeping software such as ZIMS, Tracks or equivalent for managing zoological records
• Completion of the AZA Institutional Records Keeping (IRK) course, Zoological Registrars Association (ZRA) Training Certificate Program, and / or professional certifications in records or museum management is desirable

Core Value Competencies

Customer Service Orientation Listening to and understanding the customer (both internal and external) and anticipating and evaluating the customer’s needs;

making the customer’s satisfaction a high priority in all areas of responsibility

• Teamwork supporting, facilitating, and participating in activities that promote team effectiveness; demonstrating sensitivity for the feelings and needs of team members and supporting team goals.
• Communication (oral and written) - Effectively expressing ideas verbally and non-verbally and actively listening to individuals or groups;

preparing and focusing presentations to the characteristics and needs of the audience; expressing ideas clearly and concisely in written form, memoranda, letters, reports and other documents.

Professional / Technical Knowledge and Competency Remains current on developments in the field within and outside the organization;

maintains proficiencies

Initiative - Taking actions to achieve goals; originating action rather than responding only to the actions of others;

anticipating the needs of both internal and external constituencies.

Follow-up - Institutes methods for monitoring people and projects.

Typical Physical Requirements :

• Standing (up to 4 hours per day)
• Walking (up to 4 hours per day)
• Sitting (up to 8 hours per day)
• Using hands for repetitive movements fine manipulating
• Typing on a computer keyboard
• Viewing a computer screen for extended periods
• Coping with demands (stresses that are associated with the job and / or the work environment so that acceptable levels of performance and overall contribution are maintained)
• Ability to travel as needed locally and / or nationally
• Daily contact with a living collection of plants and animals in a central Florida climate
• Flexibility in working weekends, evenings, and holidays
• Available for on-call emergencies

Perks

Medical, Dental, Vision, EAP, Memberships, and more!