Administrative Assistant

Administrative Assistant, Chicago Office

The Administrative Assistant supports the administrative needs of the Mid-Atlantic Vice President. Specific responsibilities include : calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee. The Administrative Assistant must be able to think strategically while also being hands-on in overseeing the day-to-day execution of the agreed upon strategy with a focus on clients, people, and brand desirability. They will be open and approachable and will work with both the central team and the local teams in a transparent, united and mutually supportive manner. They must model and champion our core belief; People Make the Difference and our values; Be Creative & Innovative, Deliver Excellence and Cultivate an Entrepreneurial Spirit.

Key Accountabilities

• Calendar Management :

Proactively manage daily calendars and resolve scheduling conflicts

Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)

Communicate and liaise with the team to properly inform calendar and project management

Assist in the logistical preparation for meetings and interviews including reserving conference rooms, ordering meals, liaising with IT, etc.

Qualifications

Required

Preferred

Job Identification : 62295

Job Category : Retail

Assignment Category : Regular Full-time

Remote Positions : No

Professional Experience : Minimum 5 Years Equal Opportunity Employer