Project Administrator

Job Description

Project Administrator – Land Development & Homebuilding

Hybrid - Kirkland, WA

Our client, a leader in residential development and homebuilding, is looking for a Project Administrator to join their growing team. In this role, you’ll play a key part in supporting land acquisition, entitlement, development, home construction, and sales operations—ensuring that critical project documents are organized, tracked, and filed throughout the life cycle of each community development project.

This company is recognized for excellence and is committed to delivering exceptional homes, understanding that buying a home is one of life’s biggest milestones. Their communities span the Greater Seattle Area, from Lake Stevens to Tacoma, offering you the opportunity to be part of projects that truly make an impact.

Project Administrator Responsibilities :

• Maintain accurate records and digital file structures for acquisitions, entitlements, development, and sales operations; ensure all documents, reports, and checklists are accurate, complete, and filed on time.
• Source, archive, and track project documents, including feasibility assessments, due diligence, and closing documentation.
• Support RESPA (Real Estate Purchase and Sale Agreement) processing by managing contract timelines, milestones, and compliance requirements.
• Build and maintain a database of permits, impact fees, and municipal fees; monitor zoning regulations and design guideline requirements for new projects.
• Coordinate with utility providers and internal teams for service connections, disconnections, and demolition permits.
• Assist with HOA setup, including drafting and filing CC serve on HOA boards until communities reach 75% closings.
• Contribute to drafting Public Offering Statements (POS), Waivers, and Disclosure documentation.
• Prepare and distribute meeting minutes; ensure effective communication with internal teams, external vendors, and stakeholders.

Project Administrator Qualifications :

Compensation & Benefits :

Compensation : $75,000 – $85,000 per year

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