Marketing Admin Assistant - Applicant Outreach

Overview

Champion Windows - Marketing Admin Assistant - Applicant Outreach

The Marketing Admin Assistant - Applicant Outreach plays a critical role in ensuring a high-quality applicant experience and maintaining a strong talent pipeline for our field marketing and canvassing teams. This part-time position is responsible for high-volume applicant calling, booking interviews, conducting rapid callbacks, and guiding new hires through early onboarding steps. The ideal candidate is organized, people-focused, and thrives in a fast-paced environment where responsiveness and communication matter.

Hourly Base Pay : $15.00 to $20.00 per hour

Responsibilities

• Conduct high-volume outreach calls to applicants from job boards and internal systems.
• Rapidly follow up with new applicants to book interview times and maximize show rates.
• Coordinate and schedule interviews for Canvassers / Appointment Setters and additional roles as needed.
• Manage applicant communications through phone, email, and text (8x8 or similar).
• Track applicant activity, call outcomes, and scheduling details using iCIMS, Indeed, and Microsoft tools.
• Provide light onboarding assistance, including document reminders, confirmations, and pre-start communication.
• Maintain accurate records of interviews scheduled, no-shows, and successful contacts.
• Support the Marketing and Recruiting teams with administrative tasks as needed.
• Assist with filling urgent hiring gaps by prioritizing high-need markets or roles.
• Represent the company professionally and ensure every applicant has a positive interaction.

Qualifications

Skills Needed :

Work Schedule

Work Environment

Champion Window is an Equal Employment Opportunity Employer

If you need assistance with completing the online application due to a disability, please contact Champion Window.

Today & Every Day, CHAMPION Thanks Our Veterans! Now Hiring and Honoring Veterans. Apply today to find your next challenging career.

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Also, we offer a competitive compensation package that includes medical / dental / vision / disability coverage, 401(k), flex spending account and more.