Administrative Coordinator, Center for Education

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Job Type : Regular

Time Type : Full time

Work Shift : Day (United States of America)

FLSA Status : Non-Exempt

Overview

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. The Administrative Coordinator will support the Vice President for Education and the Executive Director of the Shapiro Institute for Education and Research. Additionally, this position will support general departmental administrative work in the Center for Education, including assisting the Director of Artificial Intelligence and the Office of Education Research. This role will involve medical student interaction and will assist with onboarding Harvard Medical School students for their rotations at BIDMC. This role will be located onsite in Boston, MA and once fully trained, can work one day remotely per week.

Job Description : Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures.

Essential Responsibilities

• Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.
• Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.
• Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.
• Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.
• Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.
• Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations.
• Completes department-specific responsibilities which are documented at the local level.

Required Qualifications

Competencies

Physical Nature of the Job

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment. Learn more about this requirement.

Equal Opportunity Employer / Veterans / Disabled

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