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Staff Accountant, School-Based

Staff Accountant, School-Based

The Helix SchoolSan Rafael, California, United States
30+ days ago
Job type
  • Full-time
Job description

Job Summary :

The Staff Accountant reports directly to the Director of Finance and will be expected to perform the following responsibilities including, but not limited to :

Billing & Accounts Receivable :

  • Manage and generate monthly tuition and services billing for both School District and Private Pay students and families, including verifying attendance logs required for billing Districts.
  • Prepare monthly invoices and bill families for all Student Activities programs.
  • Investigate and respond to questions on student billing transactions as needed.
  • Coordinate Regional Center Purchases of Service and process related payments; oversee related recordkeeping.
  • Follow up with open receivable balances monthly to ensure timely payment.

Cash Management :

  • Process tuition, event and fundraising payments and student activities checks via bank scanner.
  • Prepare deposit slips and make bank deposits as needed.
  • Reconcile and record all scanned and manual deposit transactions in Quickbooks with matching documentation.
  • Reconcile and record all bank transactions from Stripe, Square and QGiv payment processors in Quickbooks with matching documentation.
  • Prepare bank statement reconciliations for Director of Finance review and approval.

    • Monthly Close :

  • Assist the Director of Finance with monthly journal entries as required.
  • Prepare assigned balance sheet reconciliations on a timely basis

    • Other :

  • Assist with Accounts Payables and Payroll responsibilities as needed.
  • Support the annual financial audit as required.
  • Assist Director of Finance and Executive Director on other financial projects as needed.

    • Job Requirements :

  • Minimum of five years experience in bookkeeping and / or accounting and finance, preferably in billing, accounts receivable, cash management.
  • Non-profit / Independent School sector experience preferable.
  • Requires solid knowledge and understanding of accounting principles.
  • Highly detail oriented, motivated, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.
  • Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus.
  • Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, and administrators and business partners.
  • Proficient in Microsoft Office, especially Excel and Word.
  • Proficient in Google applications, including Gmail, Google Sheets and Google Docs.
  • In-person attendance necessary to provide effective performance during normal school hours.
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    Staff Accountant • San Rafael, California, United States

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