Admin Assistant / Coordinator

Admin Assistant

The Admin Assistant at Paul Davis Restoration of Santa Clarita is a professional with experience handling a wide range of administrative, technical, and executive-support tasks.

Ideal candidates will be highly organized, focused, detail-oriented, able to prioritize and manage multiple tasks, handle change efficiently, and more.

Effective Admin Assistant are familiar with all Microsoft software products and are eager to use these skills to assist in the growth and success of the company. Use of Docusign and other company web portals in prior jobs is a huge plus.

Paul Davis is an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. We are growing locally and have career opportunities for individuals who want purpose out of their work. We love creating an opportunity for our team members, offering a variety of training provided to stay updated on new technologies, regulations, procedures, etc.

Built upon principles of customer service, dynamic decision-making, and leadership, we have the tools to continue our rapid growth. Our team puts emphasis into living our Vision, Mission, and Values to be more than just a service provider our Receptionist position is pivotal to the success of the franchise.

Values : Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement.

Vision : To provide extraordinary care while serving people in their time of need.

Mission : To provide opportunities for great people to deliver Best in Class results.

At Paul Davis, we help homeowners put their lives together after a traumatic event. If you can perform in stressful situations, have excellent communication skills, and would enjoy the reward of working in a fast-paced environment, come join us. Everyone within Paul Davis needs to have a world-class work ethic, serious attention to detail, and love to help people. You will be practicing continuous improvement every day as you establish rapport with insurance carriers, customers, vendors, subcontractors, adjusters, agents, and fellow team members!

Team Qualifications (Requirements) : Microsoft Office : Excel, Word, Outlooks, PowerPoint. Has worked in different company portals. Organized but flexible. Must be able to prioritize and manage time. Excellent communication skills; Fluent in English. Desire to join a world-class team and contribute a positive attitude. Dedication to customer service. Valid driver's license with a clean record. Desire to continually learn new things.

Role on the Team (Job Responsibilities) : Represent the Paul Davis Values and Basics professionally. Receive and distribute all incoming calls. Accept assignments from Third Party Administrators and insurance companies. Add customers into company used software and link to other software. Maintain all required paperwork for subcontractors and their vetting process. Maintain all necessary paperwork associated with programs. Keep office staff updated with changes associated with programs (guideline changes, etc.). Alert all staff to new assignments that come in and ensure they are following procedures and submitting paperwork. Ensure notebooks and electronic files are maintained with all guidelines and any updates. Maintain records for OSHA requirements. Maintain a systematic and easily accessible electronic filing system. Perform other office and technical related duties as requested by management.