Studio Assistant & Office Coordinator

Wolcott Architecture is seeking a  Studio Assistant & Office Coordinator to manage front-of-house operations and provide broad administrative support across departments.

This is a full-time, in-office position supporting a dynamic design studio.

You’ll be the first point of contact for all incoming communication and play a key role in daily operations, office upkeep, and team culture.

Key Responsibilities Office Management Serve as the welcoming face of the studio :

• answer phones, greet guests, manage front desk duties, and notify staff of visitors.
• Accept and distribute packages, deliveries, and mail; coordinate courier pickups via UPS, FedEx, and messenger services.
• Track and place orders for office and pantry supplies; ensure all common areas are fully stocked and tidy (including restrooms, reception, and supply drawers).
• Schedule and coordinate general building maintenance, including vendor visits for repairs, landscaping, and rooftop propane refills.
• Prepare conference rooms and studio for presentations, meetings, and events (food, beverages, AV / music setup, parking reservations).
• Maintain vendor relationships and ensure timely payment coordination.
• Administrative Support Format and distribute standard WAI documents (punch lists, work authorizations, meeting reports, memos, etc.).
• Proficient in Adobe Creative Suite, Microsoft Office Suite, and Google Workspace.

Coordinate the internal library calendar :

Qualifications :