Assistant to IR Team

Out client, a hedge fund located in the Meatpacking District, is seeking a highly organized, proactive, and self-motivated Temporary to Permanent Administrative Assistant to support their Investor Relations team. The successful candidate will play a key role in coordinating day-to-day operations to support the IR team in seamless and high-touch communication between the company and its investors. The role will require strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other office productivity tools. Hours are 7 : 30am-5 / 5 : 30pm with flexibility for overtime. This is a fully onsite role. Responsibilities : Ensure the timely processing of documentation related to investor transactions and communications. Maintain and update investor contact databases, ensuring accurate and timely records. Assistance with tracking and compiling feedback from investors and analysts, and preparing summaries. Assistance in the preparation and distribution of investor communications and monthly materials. Assist with gathering, entering, and analyzing data for IR meetings. Execute follow-ups for prospects and clients, reminding internal team members when to send reminder emails and provide context surrounding follow-up notes. Provide general support to the Investor Relations team, including scheduling meetings, preparing agendas, and maintaining relevant files and documents. Requirements : Sufficiency in using and maintaining data in a CRM platform. Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and other office productivity tools. Previous administrative or support experience in investor relations, data entry or corporate communications at a financial firm is required. Excellent written and verbal communication skills, with the ability to craft clear and professional messages. Strong organizational and multitasking abilities, with attention to detail. Ability to maintain confidentiality and handle sensitive information with discretion. Strong interpersonal skills with the ability to collaborate effectively with internal teams. Capacity to schedule meetings between varying global time zones. Ability to thrive in a fast-paced environment and manage competing priorities. Compensation : Up to 120K plus discretionary bonus and excellent benefits Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply. California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser : https : / / jobs.beaconhillstaffing.com / eeoc / Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile : Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information : Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)