Administrative Services Coordinator

Facility Support And Operations Services

Under direction, plans, organizes and fully participates in the daily work of providing a variety of facility support and operations services, involving but not limited to processing and delivery of in- / outbound mail, office supply orders, overnight packages and office equipment supplies. Assists Lead / Supervisor with reprographics requests, basic maintenance of printer and fax equipment, including inventory and replenishing of ink and paper supply. Participates in storage and frequent reconfiguration of meeting space. Responsible for inventory, ordering and restocking of coffee and supplies in all kitchen areas and office supplies. Daily duties and responsibilities are carried out within the framework of established policies, procedures and guidelines.

Responsibilities

• Executes mail room operations, including receiving, processing and delivery of mail, packages and print production orders to locations; participates in keying in overnight mail and packages to all facility locations; using specialized software, scans and tracks the delivery of packages; prepares requests for postage meter replenishment and processes invoices for express mail services; confers with administrators and staff to plan, schedule and coordinate high volume, time sensitive and confidential mailings to ensure security and cost-effectiveness
• Handles delivery and storage of purchased supplies, materials and equipment and off-site storage locations that may hold surplus inventory items.
• Reconfigures conference center space to meet customer requirements for size and type of event, including room and seating arrangements and audio-visual equipment needs.
• Maintains inventory, order and stock coffee supplies in all kitchen areas and office supplies.
• Assists supervisor in day-to-day print shop activities to organize and coordinate multiple projects on an ongoing basis to ensure timely delivery of printed materials.
• Processes Payroll and Purchasing checks and mailing.
• Other duties on request.

Qualifications