Administrative Coordinator I

Administrative Coordinator I

The College of Dentistry is looking for an Administrative Coordinator I to serve in our Pediatric Dentistry department. The successful applicant must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Proposed Salary : $47,000.00 annually, based on selected hire's qualifications. Work Schedule / Location : Located in Dallas, TX, this an on-site role with a typical schedule of Monday Friday 8am to 5pm.

What You Need To Know

A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV / Resume.

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience + Two years of related experience in office administration.

Preferred Qualifications

Responsibilities

Scheduling + Oversees planning and execution of administrative operations related to the predoctoral and graduate pediatric program, schedules, eligibility, and accurate fee assignments. + Maintains clinic appointment calendar and provides monitoring support as a liaison for patients, parents, students, and faculty scheduling needs. + Participates in strategic scheduling to ensure adequate faculty, resident and student clinical coverage.

Sedation & Hospital Case Coordination + Manages all aspects of IV sedation scheduling, documentation and approvals + Coordinates documentation for hospital OR cases. + Oversees patient & referral management. Coordinates patient intake, registration, and scheduling. + Manages incoming and outgoing referrals (to and from other providers). Ensures accurate and secure documentation of patient information. + Maintains communication between patients, providers, and external offices. + Communicates with families to support navigation of complex care pathways.

Educational Support + Maintains and updates student rotation schedules (predoctoral and hygiene). + Coordinates records retention and maintains / provides Axium chart access, monitors attendance, and tracks student requirements. + Develops and maintains pediatric clinic manuals. + Researches and responds to inquiries about clinic procedures and processes and assists in training clinical support staff. + Serves as primary or backup administrative support to assigned functional areas.

Access to Care + Analyzes eligibility and processes Musick / McJimpsey fund applications, expanding access to care for underserved children.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums + 12-15 days of annual paid holidays + Up to eight hours of paid sick leave and at least eight hours of paid vacation each month + Automatic enrollment in the Teacher Retirement System of Texas + Health and Wellness : Free exercise programs and release time + Professional Development : All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more + Educational release time and tuition assistance for completing a degree while a Texas A&M employee + Living Well, a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity / Veterans / Disability Employer.