Education Coordinator

Education Coordinator

The University of Chicago Section of Emergency Medicine has a distinguished 30+ year history of leadership in clinical care, education, and research. Home to one of the nation's oldest Emergency Medicine residency programs and several innovative fellowship programs, the Section is nationally recognized for its contributions to prehospital and EMS systems, resuscitation research, and the training of academic leaders in emergency medicine.

The Education Coordinator provides essential administrative and programmatic support for five Emergency Medicine subspecialty fellowship programs, including one ACGME-accredited fellowship and four non-ACGME programs. This position is critical to ensuring compliance with accreditation requirements, supporting program operations, and assisting Program Directors in meeting the educational and scholarly needs of fellows. The coordinator serves as the central resource for fellows, program leadership, and departmental education leadership, and is integral in the development and implementation of new program initiatives. This is primarily an on-site role based in the Emergency Medicine office, requiring presence five days per week. Following a successful probationary period, limited hybrid flexibility (12 days per week remote) may be available in alignment with departmental needs.

Responsibilities include :

• Overseeing the administrative and accreditation activities of Emergency Medicine fellowship programs.
• Developing working knowledge of ACGME and subspecialty board requirements, policies, and procedures for assigned training programs.
• Managing the logistics of ACGME reporting, site visits, and annual program evaluations; preparing and submitting documentation to UCM GME and ACGME WebADS.
• Partnering with program leadership to develop and monitor annual action plans, educational initiatives, and compliance strategies.
• Overseeing and maintaining MedHub or similar systems for scheduling, evaluations, conference tracking, duty hours, and compliance monitoring for fellows.
• Compiling and analyzing data for semi-annual and annual reviews, supporting Clinical Competency Committees, and ensuring accurate milestone and evaluation reporting.
• Supporting recruitment activities, including ERAS management, interview scheduling, Match process coordination (where applicable), onboarding, and orientation of new fellows.
• Maintaining program files, credentialing documents, rotation agreements, and alumni records in compliance with institutional and accreditation standards.
• Coordinating fellow curricular activities, conferences, and scholarly requirements; tracking progress toward board eligibility and program expectations.
• Collaborating with residency program coordinators and the broader medical education office to align processes, share best practices, and ensure seamless integration across educational programs.
• Providing day-to-day administrative support for both accredited and non-accredited fellowship training programs in Emergency Medicine.
• Coordinating and interpreting requirements of the training program, including accreditation, duty schedules, evaluation process, resident / fellowship recruitment, Match process, orientation and employees relations.
• Having a moderate / high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
• Performing other related work as needed.

Minimum qualifications include a college or university degree in a related field and 2-5 years of work experience in a related job discipline. Preferred qualifications include a bachelor's degree, previous experience within an Academic Medical Center environment, experience with Graduate Medical Education programs, and strong written and verbal communication skills.