KS941 - Full-Time Personal Assistant - Houston, TX

Personal Assistant Opportunity

A loving family living in Houston, TX is seeking a personal assistant to help keep their life running smoothly! The schedule will be Monday through Friday, 40 hours per week. There is an opportunity for this to be a hybrid of on-property and remote work. The family is seeking a candidate who seeks longevity and is ready to hire upon finding the right fit.

Responsibilities

• Manage three email inboxes : flag messages requiring response, categorize by theme, and summarize key updates each morning.
• Maintain shared calendars : add deadlines and events, update with details, send reminders, and track household logistics.
• Maintain a home maintenance calendar : schedule services (HVAC, pest control, gutters, generator, filters) and track renewals.
• Manage vehicle maintenance : inspections, oil changes, tire rotations, and registration renewals.
• Coordinate family appointments with doctors, dentists, orthodontists, and vets.
• Maintain medical and insurance info.
• Track recurring household orders or memberships (Costco, utilities, Amazon Subscribe & Save).
• Monitor pantry inventory and submit Instacart orders or grocery pickups as needed.
• Assist with child transportation when parents' or children's schedules conflict.
• Maintain master renovation tracker : organize contracts, bids, invoices, and permits.
• Track builder / designer / architect communications and project progress.
• Maintain master timeline and schedule site meetings, walkthroughs, and payments.
• Track deliveries, installations, and change orders.
• Maintain master to-do list segmented by category (home, kids, renovation, HAWC, errands).
• Provide weekly check-ins summarizing pending approvals, deadlines, and upcoming events.
• Maintain digital filing systems (finance, legal, medical, travel, renovation, family).
• Quarterback children's birthday parties, parent coffees, and small gatherings : coordinate vendors, deliveries, and setup.
• Track all event-related tasks and maintain an RSVP tracker for social and school events.
• Help plan seasonal gatherings (holidays, charity lunches, family get-togethers).
• Manage school coordination : add events, breaks, and conferences; track camp and extracurricular registration deadlines.
• Oversee extracurriculars : manage practices, games, uniforms, and carpools.
• Maintain pet schedule : track vet visits, grooming, vaccinations, and boarding.
• Keep a family medical tracking log (vaccinations, specialists, prescriptions).
• Manage board and philanthropy commitments : track meeting invites, prepare materials, and follow up.
• Flag donor or partner communications and add to the calendar.
• Maintain contact lists for board members, vendors, and contractors.
• Maintain family travel itineraries (flights, hotels, dog boarding, car rentals).
• Prepare pre-trip and return checklists (packing, cleaning, fridge check).
• Maintain travel calendar showing where each family member is.
• Handle restaurant and activity reservations during travel or special dates.
• Keep seasonal packing lists (summer, ski, Nantucket, etc.).
• Track birthdays, anniversaries, and holidays.
• Maintain a gift log and coordinate ordering, wrapping, and shipping.
• Draft thank-you notes and manage holiday card lists.
• Collect receipts and prepare monthly summaries for accountant or family office.
• Audit and manage subscriptions or memberships (streaming, magazines, etc.).
• Track license, passport, and registration renewals.
• Digitize and file receipts, warranties, and contracts for easy access.
• Provide weekly summary briefing (key tasks, appointments, priorities).
• Reminders for personal and family milestones (anniversaries, birthdays, checkups).
• Maintain a Someday / Ideas List for long-term plans or wish-list projects.

Requirements

Salary and Benefits

The family is offering a competitive salary.

Benefits to include :