Administrative Assistant

Onsite / Local candidates only. 3 days a week

Dallas

Role Overview

Spectrum Staffing Group is actively recruiting a Front Desk Associate to serve as the first point of contact for visitors and callers, ensuring a welcoming and professional environment. This role is responsible for greeting external partners, managing day-to-day front desk operations, supporting office needs, and coordinating with vendors. In addition to maintaining the office space, the associate will help ensure that staff, partners, and guests experience a warm, organized, and professional atmosphere. This is a temporary position.

Key Responsibilities

Greet and direct visitors, including partners and external guests, while maintaining a professional and welcoming front desk presence

Maintain an approachable and professional demeanor at the front desk

Manage incoming and outgoing mail and deliveries

Stock and maintain the break room and office supplies daily

Monitor and maintain readiness of staff break rooms and conference rooms, ordering supplies as needed

Coordinate with vendors and support maintenance of office appliances

Assist with meeting preparation and visitor hospitality

Provide administrative support (copying, printing, filing, data entry)

Enforce visitor sign-in procedures and security protocols

Knowledge, Skills, and Abilities

Ability to read and write in standard English

Ability to establish and maintain cooperative working relationships

Ability to interact effectively with individuals from diverse social, cultural, economic, and educational backgrounds

Ability to listen perceptively and demonstrate awareness

Ability to interact diplomatically with the public in a continuous contact environment

Ability to work collaboratively as part of a team

Ability to remain composed and professional when encountering resistance or differing opinions