Accounts Payable Specialist for Nonprofit

Accounts Payable Specialist

Compensation : $41,600 - $65,000 annual plus excellent benefits

This position is on-site five days a week in our DTLA HQ office.

Organizational Background

PACE is a local community nonprofit founded in 1976 originally to provide job training and placement services for the Asian Pacific Islander communities in Los Angeles. PACE has since expanded into a variety of service areas, all tailored to meet the growing and changing needs of the multi-ethnic communities in Los Angeles County. Now, in addition to job training and employment services, significant PACE programs encompass : business development; early childhood education (Head Start); financial education and asset building; housing and rehabilitation services; weatherization and energy-conservation programs; and affordable housing development. PACE serves more than 60,000 people each year with our wide scope of services with approximately 350+ staff. PACE is recognized as a leader in addressing problems of poverty and economic inequity in ethnic minority communities and has a reputation of being responsive to community needs and is known for creating innovative solutions to the myriad of challenges faced by our clients.

Job Summary

PACE is seeking an experienced and detail-oriented Accounts Payable Specialist to join the organization and team. The Accounts Payable Specialist will be responsible for processing all invoices received for payment and for managing the payment of all creditors in an accurate, efficient, and timely manner. The position will manage accounts payable functions such as invoice processing and check disbursements for several programs. The position will prepare deposit slips and make bank deposits for various programs. Position will prepare adjusting journal entries and may work on purchasing functions such as preparing purchase requisitions and / or purchase orders for Administration. Work will involve collaborating and connecting with internal and external stakeholders. Position will also support the annual audit and funding source monitoring activities. This is a great opportunity for those looking to enter the nonprofit sector or continue growth. You will have the opportunity to build a fulfilling career while making a real difference in the community!

Job Responsibilities :

Process outgoing payments in compliance with financial policies and procedures

Perform day to day financial transactions, including verifying, classifying and recording accounts payable data

Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted

Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements

Facilitate payment of invoices due by sending bill reminders and contacting clients, if any

Generate reports detailing accounts payable status

Understand expense accounts and cost centers

Understands compliance issues around accounts payable process (W-9, sales and taxes)

Familiar with MIP Sage Accounting system

Maintain vendor information using MIP system

Generates and verifies accuracy of the weekly Accounts Payable Aging report.

Responds to questions and makes calls regarding billing problems; acts as a liaison between departments and vendors.

May provide clerical support as needed.

Prepares checks check deposits and makes bank deposits at varies banks.

Preparation and issuance of 1099 forms,

Supports the annual audit and funding source monitoring activities by providing supporting documentation to supports payments, receipts and general ledger journal entries.

Assists with Non-Federal Share

Assist with contract audits, corporate audits, including A-133 and SEFA.

Other tasks as assigned by Controller or Supervisor

Skills and Qualifications :

Minimum High School Diploma or GED, AA degree or higher preferred

Minimum two (2) years of experience in Accounting role such as Accounting Clerk, AP, Bookkeeper or Staff Accountant required. Experience in fund accounting highly desirable.

Good communication skills

Microsoft Office knowledge is a must

Must be proficient in Microsoft Excel

MIP experience a plus but not required

Experience in fund accounting or nonprofits a plus but not required

Special Requirements :

Must satisfactorily pass background and employment / reference check

COVID vaccination required; must have two-dose series of Pfizer or Moderna or a single-dose of Johnson & Johnson. Those that need a medical or religious exemption must reach out separately.

Compensation & Benefits :

Pay range is $41,600 to $65,000 annual depending on experience

Affordable and robust Medical, Dental, Vision, and Life insurance plans for employee plus family with generous employer contributions

401(k) retirement plan

PTO, paid holidays, and sick leave

This position is on-site in our DTLA office

Application Process :

All applicants MUST upload resume AND complete online application on our website to be considered.

Applications will be reviewed on a rolling basis until position has been filled.

Physical Demands :

The working conditions and physical demands of this position will be those that must be met to successfully perform the essential duties of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The physical environment the incumbent will work in is typically an office environment with moderate noise levels that would be expected in that type of work environment. Representative physical demands of the job include : normal vision and hearing, standing for extended periods, sitting for extended periods, kneeling and stooping, manipulating objects with hands, reaching overhead, and occasionally lifting and carrying objects weighing up to 25 pounds.