Administrative Technician III

Administrative Assistant

The essential function of the position within the organization is to provide responsible administrative and clerical support to Drug Court. Assignments are technical in nature and require a familiarity with specialized terminology. Work requires the exercise of initiative, independent judgment and discretion in handling delegated administrative details. Work is performed under the general supervision of Drug Court Manager and is reviewed through conferences, reports, and results achieved.

Compose and maintain court calendars, correspondence, memoranda, reports, e-mails and other documents.

Provide administrative assistance as directed.

Receives and screens callers.

Maintains office supply inventory.

Processes and reports daily drug testing results.

Collects payments from Drug Court participants.

Reads and route incoming mail and assemble files and other materials.

Initiate, process, and follow-up on forms and records such as purchasing and personnel to keep the operation of department / division running efficiently.

Assemble data for the preparation of the department budget.

Establish working relationships with judges, court personnel, professionals associated with the legal community and the public.

High School Diploma or GED AND two (2) years of administrative assistant experience or other support role requiring office skills and computer literacy or a related field.

Strong written and verbal communication skills.

Basic knowledge of the legal system.

Must be highly organized; demonstrate close attention to detail and the ability to work in demanding situations.

Ability to interact with a diverse set of people including elected officials with a professional, positive and friendly demeanor.

Must be able to provide information correctly and concisely, orally and in writing.

Must be proficient in Microsoft Office Products (Word, Excel, Outlook, etc.)

Ability to maintain confidentiality, professionalism, civility and ethical standards.

Bi-lingual in Spanish is a plus.

During the application process, please upload the following ATTACHMENTS if applicable :

Proof of education.

Proof of certifications / licenses.

Notice : Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call "711."

Palm Beach County provides excellent benefits, such as :

Significant cost sharing on Palm Beach County medical benefits.

Eligibility for a wide range of County benefits, including but not limited to : life insurance, dental care, disability coverage.

Retirement Plan options.

Vacation and Sick Leave accruals.

Court Paid Holidays.