Executive Assistant
A fast-growing facility management support company is seeking an Executive Assistant to directly support the CEO. The ideal candidate is organized, proactive, and process oriented.
This role will create a positive impression of the organization with internal team members and external partners.
Location : Austin, TX
Salary + Benefits :
- $75,000-$80,000
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Cell Phone Reimbursement
- PTO and Sick Days
- 401(k) with 4% company match and immediate vesting
Responsibilities :
- Responsible for heavy scheduling and high-volume complex calendar management
- Coordinate travel arrangements (domestic) including flights, hotels, meals, car service, and itineraries
- Prepare and submit expense reports in an accurate and timely manner
- Thorough and strategic contact management
- Communicate effectively across teams and with external partners
- Greet and direct visitors, set up / break down conference rooms for meetings, and ensure a positive experience for all office guests
- Design, communicate, and oversee the implementation of operations, policies, and procedures
- Provide event support and planning as needed, including retreats, meetings, staff events - logistical research and planning, day-of support, and invoice / billing management.
- Provide personal assistant support as needed; less than 20% of role.
Requirements :
- 3+ years of executive administrative support experience
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Familiarity with CRM and CMS tools is strongly preferred.
- Extensive experience with travel planning, calendar management, expense reporting, and event planning
- Comfortable attending networking events and interacting with customers
- Have the ability to multitask, process emails, and prioritize tasks in a timely fashion with little-to-no supervision.
- Paralegal experience is a plus
- Eye for design is a plus!
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