Office Operations Coordinator

Job Description

Job Description

Shape the heartbeat of our office

At Overton Industries, we build precision-engineered components and tooling solutions for the automotive, aerospace, and industrial manufacturing sectors. Powered by advanced technology and skilled craftsmanship, we deliver quality that customers rely on.

Role : Office Operations Coordinator

Location : Franklin, IN

Employment Type : Full-time

What a typical day looks like

You start the morning by welcoming visitors, making sure they’re signed in and set up with PPE, and preparing meeting rooms. You’ll then shift into coordinating calendars, answering calls, and keeping correspondence organized. As the day picks up, you’ll update digital and physical files, publish weekly reports for sales and operations, and help the team stay on track with projects and deadlines. Throughout, you’ll manage timekeeping accuracy, PTO and absentee records, and keep office supplies and documentation (including drawings and quotes) in order—always with professionalism and discretion.

Key responsibilities

• Serve as the first point of contact : greet customers and visitors, manage sign-ins, PPE needs, and guest registration in the designated check-in system.
• Answer phones, route correspondence, and schedule meetings.
• Prepare, proof, and distribute internal communications, reports, and presentations.
• Maintain and organize files, records, and databases (digital and physical).
• Log and file drawings and quotes; track and replenish office supplies.
• Compile and publish weekly reports for sales and operations teams.
• Arrange travel, process expense reports, and coordinate meeting logistics (including rooms and meals).
• Support project coordination and follow up to ensure deadlines are met.
• Develop and maintain PTO and absentee schedules and records.
• Oversee timekeeping to ensure accuracy.
• Handle confidential information with discretion and professionalism.
• Pitch in on additional administrative tasks as needed to support the team.

What you bring

Benefits

How to apply

Visit our careers page to submit your application : www.overtonind.com / careers

Proficiencies

Equal Opportunity

Overton Industries is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.