Operations Coordinator

CAIR San Francisco Bay Area is seeking a detail-oriented and mission-driven candidate for its Operations Coordinator position. This role will serve as the first point of contact at our Santa Clara office while also supporting the organization's internal systems in finance, HR, IT, and facilities. The ideal candidate will bring experience in office operations, vendor coordination, and HR / finance support, and will thrive in a fast-paced, mission-driven nonprofit environment.

Title : Operations Coordinator

Location : Based in CAIR's Santa Clara office. In-person, five days per week

Schedule Type : Part-time (Non-Exempt). This is a fixed schedule of 8 : 00am–12 : 00pm, Monday through Friday, and daily attendance during these hours is required . Occasional evenings and weekends may also be required

Job Term : This is a one-year position with the po tential for renewal dependent on performance and funding

Reporting Relationships : Reports to the Operations Manager

Work Authorization : Must be authorized to work in the United States

Duties & Responsibilities :

Office & Facilities

• Serve as the first point of contact for visitors as well as phone and email inquiries
• Ensure reception and shared office spaces are welcoming, clean, and aligned with office protocols
• Support facilities management, including property maintenance, supply orders, and vendor coordination
• Take initiative to address day-to-day operational needs, stepping in as needed to keep the office environment safe and functional
• Assist with vendor relationships, contracts and purchasing , obtaining executive signatures as needed

Human Resources Support

Information Technology

Employee Engagement & Culture

All CAIR staff are required to assist in general duties such as answering phones, weekly outreach, and other office tasks.

Required Qualifications :

Preferred Qualifications :

Compensation :

To Apply : Please submit (1) a cover letter discussing your interest in the position, (2) your resume, and (3) the names and contact information of three references.

CAIR-CA is an equal-opportunity employer and adheres to all federal, state, and local laws prohibiting employment discrimination.

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