Administrative Coordinator I

Administrative Coordinator I

The College of Dentistry is looking for an Administrative Coordinator I to serve in our Pediatric Dentistry department. The successful applicant must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Proposed Salary : $47,000.00 annually, based on selected hire's qualifications. Work Schedule / Location : Located in Dallas, TX, this an on-site role with a typical schedule of Monday Friday 8am to 5pm.

A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV / Resume.

Required Education and Experience : Bachelor's degree or equivalent combination of education and experience, Two years of related experience in office administration.

Preferred Qualifications : Administrative experience supporting a clinic. Familiarity working in a clinic environment.

Responsibilities :

• Scheduling : Oversees planning and execution of administrative operations related to the predoctoral and graduate pediatric program, schedules, eligibility, and accurate fee assignments.
• Maintains clinic appointment calendar and provides monitoring support as a liaison for patients, parents, students, and faculty scheduling needs.
• Participates in strategic scheduling to ensure adequate faculty, resident and student clinical coverage.
• Sedation & Hospital Case Coordination : Manages all aspects of IV sedation scheduling, documentation and approvals.
• Coordinates documentation for hospital OR cases.
• Oversees patient & referral management. Coordinates patient intake, registration, and scheduling.
• Manages incoming and outgoing referrals (to and from other providers). Ensures accurate and secure documentation of patient information.
• Maintains communication between patients, providers, and external offices.
• Communicates with families to support navigation of complex care pathways.
• Educational Support : Maintains and updates student rotation schedules (predoctoral and hygiene).
• Coordinates records retention and maintains / provides Axium chart access, monitors attendance, and tracks student requirements.
• Develops and maintains pediatric clinic manuals.
• Researches and responds to inquiries about clinic procedures and processes and assists in training clinical support staff.
• Serves as primary or backup administrative support to assigned functional areas.
• Access to Care : Analyzes eligibility and processes Musick / McJimpsey fund applications, expanding access to care for underserved children.

Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums. 12-15 days of annual paid holidays. Up to eight hours of paid sick leave and at least eight hours of paid vacation each month. Automatic enrollment in the Teacher Retirement System of Texas. Health and Wellness : Free exercise programs and release time. Professional Development : All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more. Educational release time and tuition assistance for completing a degree while a Texas A&M employee. Living Well, a program at Texas A&M that has been built by employees, for employees.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity / Veterans / Disability Employer.