Personal Assistant to CEO-5 Month Contract

Position Overview-5 Month Contract

Are you a standout Personal Assistant who thrives in fast-paced high-performance environments World Health Labs is seeking a dedicated resourceful and discreet non-smoker to provide full-time hands-on support to our CEO. This unique role involves ensuring the CEOs personal and professional life runs seamlessly.

The ideal candidate is proactive adaptable highly organized and thick-skinned able to anticipate needs and manage multiple priorities with discretion and precision. You must be comfortable being on call 24 / 7 and working onsite six to seven days per week .

The Principal leads an exceptionally dynamic lifestyle focused on business growth fitness nutrition health and optimal performance .

Key Responsibilities

1. Wellness & Lifestyle Management

Meal Preparation & Nutrition : Prepare and manage all meals in accordance with a strict nutrition plan including weighing portions batching meals and organizing on-bike nutrition for workouts.

Grocery Shopping : Frequent shopping (5 days per week) to maintain fresh ingredients and accommodate evolving dietary needs.

Supplement Oversight : Organize and manage 70 daily supplements.

Cycling Support & Equipment Maintenance : Clean maintain and coordinate bike repairs or replacements. Prepare cycling gear and on-bike nutrition. Provide in-car support during training sessions when required.

Kitchen Management : Keep the kitchen meticulously clean and organized ensuring supplies are always stocked.

2. Health & Wellness Administration

Health Record Coordination : Manage health records across multiple international providers ensuring information is consolidated and easily accessible.

Healthcare Appointments : Source negotiate schedule and manage appointments (physio massage chiropractic etc.) including billing and follow-up.

Errands : Handle all related health and personal errands efficiently.

3. Personal & Transportation Support

Provide personal driving services for appointments errands and short trips.

Manage grocery personal and household shopping while ensuring purchases align with preferences.

Track receive and manage deliveries and online purchases.

Anticipate and handle miscellaneous errands proactively.

4. Guest Relations & Hospitality

Prepare the home for guests ensuring a warm organized and welcoming environment.

Greet visitors provide refreshments and ensure guest comfort.

Coordinate accommodations and itineraries for visiting guests.

Handle all hospitality needs with professionalism and discretion.

5. Schedule & Logistics Coordination

Collaborate with logistics and executive teams to maintain an accurate and up-to-date calendar.

Book travel appointments and personal engagements as requested.

Proactively manage potential scheduling conflicts and ensure smooth daily operations.

Maintain flexibility for changes or last-minute adjustments.

6. Household & Vendor Management

Oversee daily upkeep and cleanliness of all properties.

Coordinate with landlords maintenance services and vendors for repairs and projects.

Manage household inventory and supplies.

Research scout and source new accommodations or property rentals as needed.

7. Digital & Administrative Support

Manage digital tasks such as email organization online research and document filing.

Track ongoing projects and tasks to ensure timely completion.

Handle travel bookings reimbursements and administrative follow-ups.

Ideal Candidate Profile

Non-smoker with a professional health-conscious lifestyle.

10 years of experience as a Personal Assistant and / or Executive Assistant supporting private individuals or families.

Fluent in English ; proficiency in Italian and / or Spanish is an asset.

Highly organized detail-oriented and able to operate in fast-paced environments.

Discreet trustworthy and skilled in handling sensitive information.

Strong communication problem-solving and anticipatory skills.

Well-connected in Miami is preferred.

Holds a valid drivers license passport and has full-time access to a personal vehicle .

Work Schedule

Tuesday Friday : 8 hours / day (subject to extension as needed)

Saturday & Sunday : 8 hours / day (for weekly preparation)

Monday : Approximately 3 hours (potential day off periodically)

Must be available beyond scheduled hours as required by travel and business demands.

Required Skills : PErsonal assistant

Key Skills

Typing,MailChimp,QuickBooks,Web Development,Personal Assistant Experience,Group Fitness,Front Desk,Personal Training,Social Media Management,Program Design,Bookkeeping,Content Creation

Employment Type : Full Time

Experience : years

Vacancy : 1