Administrative Assistant

Administrative Assistant

We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Waltham, Massachusetts. This position involves maintaining a detail-oriented and organized office environment while providing essential administrative support to employees. The role is entirely onsite and requires a proactive individual who can handle multiple tasks efficiently while contributing to the smooth day-to-day operations of the office.

Responsibilities :

Ensure the office remains clean, organized, and stocked with supplies, including snacks and other essentials.

Assist with setting up lunch arrangements and coordinate kitchen restocking.

Manage incoming and outgoing mail by sorting, distributing, and sending correspondence as needed.

Collaborate with maintenance and security teams to address office needs and ensure a safe environment.

Provide general support to employees, including answering inquiries and assisting with administrative tasks.

Cross-train on relevant office procedures to ensure seamless operations.

Greet visitors and handle reception duties to promote a welcoming atmosphere.

Perform data entry tasks to maintain accurate records.

Uphold business casual dress code and contribute to a positive, detail-oriented office culture.

Requirements :

Proven experience in administrative or receptionist roles.

Strong organizational and multitasking skills.

Ability to maintain confidentiality and demonstrate reliability.

Excellent communication skills with an outgoing and approachable personality.

Competence in handling mail distribution and basic office maintenance.

Familiarity with data entry and standard office software.

Detail-oriented demeanor and adherence to a business casual dress code.

All candidates are required to undergo a pre-employment screening prior to starting.