Talent.com
Administrative Specialist
Administrative SpecialistBlackstone Consulting, Inc. • Santa Rosa, CA, United States
No longer accepting applications
Administrative Specialist

Administrative Specialist

Blackstone Consulting, Inc. • Santa Rosa, CA, United States
26 days ago
Job type
  • Full-time
Job description

Administrative Assistant / Specialist

Onsite position : Santa Rosa, CA

Pay : $29.40 / hr

About BCI

Blackstone Consulting, Inc. (BCI) is a minority-owned, 9,000 employee, global service provider overseeing account services in food, environmental, facility maintenance, professional staffing, and security. Within our healthcare security division, we help healthcare organizations achieve superior programs and results. This includes our investment in you and your ability to deliver best practices to our client while receiving exceptional training to advance your healthcare career with BCI. Together, we are building a best-in-class healthcare security operation and are looking for top talent to join us in this effort. We are an equal-opportunity employer committed to a diverse workforce. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

About this Role

The ideal candidate should possess great communication skills along with Administrative Assistant Skills. The individual must have a solid knowledge of Microsoft Suite programs to include Word, Excel, PowerPoint, Scheduler & Outlook; and a solid history with time management,

In this role, the Administrative Assistant will support our security operations in the region by providing logistic and administrative support. They’re responsible for data entry, billing, and payroll duties. Must be extremely organized, flexible, and enjoy supporting a growing organization in an administrative role. In addition, the ideal applicant will have a high level of professionalism and confidentiality, with expertise in Outlook, Excel and PowerPoint and familiarity with billing software. Superior verbal communication skills, strong decision-making ability, and attention to detail are equally important. The company requires and provides a physical screening / exam.

Core Responsibilities

  • Provide an atmosphere in which all Client staff, members and visitors know that the Client responds to and cares about their needs; provide a courteous, respectful and pleasant interaction with each client staff, member and / or visitor; presents a good image of BCI, the Client and its Security Department. Maintain and display good public relations skills when interacting with staff, members and visitors
  • Perform a variety of office administrative functions, such as preparing correspondence and reports, processing mail, scheduling meetings, telephone and in-person reception, and filing
  • Input scheduling / payroll data into an automated resource system and reconcile all payroll entries and invoices
  • Verify employee hours worked to contract requirements
  • Review and redistribute to appropriate person / department all incident reports, compliance paperwork, internal applications, uniform requests
  • Responsible for filing of timesheets, SARS and incident reports
  • Accurately maintains the Lost and Found department log and assures all property removal is conducted within appropriate policy requirements and in accord with client standards
  • Read and interpret documents such as police reports, local and state law, instructions and procedure manuals
  • Adhere to all company policies and procedures and remain in compliance with local, state and federal regulations
  • May fulfill the responsibilities, qualifications & competencies of a Healthcare Security Officer, including : control access to client facility, monitor entrances and exits, prepare and submit required reports per Client procedures and observe and watch for signs of crime or disorder and report any suspicious / unusual behavior or hazards by notifying the appropriate party
  • Respond to and assist in incidents of disaster : healthcare facility emergency codes, fire, medical emergency, bomb threat, flooding, water discharge, elevator emergency, hazardous material event, inclement weather, and any other emergency incidents
  • Perform other administrative duties as needed

Minimum Qualifications at Entry

  • High School Diploma or GED
  • Minimum 1 year of customer service experience
  • Minimum 2 years of administrative assistant / specialist / clerical experience
  • Data entry, billing & payroll experience
  • Microsoft Suite - Word, Excel, PowerPoint, Outlook, Teams, etc
  • Strong organizational and time management skills
  • Exceptional verbal communication & written communication skills
  • Strong attention to detail
  • Preferred Qualifications

  • Experience working in a healthcare administration or healthcare clerical setting (hospitals, health clinics, medical offices, etc)
  • Create a job alert for this search

    Administrative Specialist • Santa Rosa, CA, United States

    Related jobs
    Administrative Assistant

    Administrative Assistant

    IICRC • Rohnert Park, CA, US
    Full-time
    SERVPRO of Petaluma / Rohnert Park Administrative Assistant.Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assista...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Caminar • Vallejo, CA, US
    Full-time
    Under the supervision of the Program Director, the Administrative Assistant supports the Comprehensive Case Management team by providing wide-ranging administrative tasks such as client, visitor an...Show more
    Last updated: 17 days ago • Promoted
    Program Administration & Travel Coordinator

    Program Administration & Travel Coordinator

    V2X • Saint Helena, CA, US
    Full-time
    Program Administration & Travel Coordinator.The Program Administration & Travel Coordinator provides comprehensive administrative and travel support to ensure smooth program operations.This role ma...Show more
    Last updated: 17 days ago • Promoted
    Merchandising Specialist, Web

    Merchandising Specialist, Web

    RH • Corte Madera, CA, US
    Full-time
    Temporary Web Merchandising Specialist.RH is seeking a Temporary Web Merchandising Specialist to support the day-to-day operations of our digital storefront. This temporary role plays an important p...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    The Voleon Group • Berkeley, CA, US
    Full-time
    Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For more than a decade, we have led our industry and worked at the ...Show more
    Last updated: 8 days ago • Promoted
    Business Continuity Specialist

    Business Continuity Specialist

    Redwood Credit Union • Napa, CA, US
    Full-time
    Business Continuity Specialist.Enterprise Risk - Compliance / Full-Time / On-site.At Redwood Credit Union, our mission is to passionately serve the best interests of our Members and communities.Sin...Show more
    Last updated: 30+ days ago • Promoted
    Content Specialist

    Content Specialist

    Tendo Communications • Sonoma, CA, United States
    Full-time
    At Tendo, we’re defining high-performance content experiences for our clients.We’re looking for a content specialist to write and edit editorial content in all formats in addition to other content ...Show more
    Last updated: 25 days ago • Promoted
    Product and Service Innovation Specialist

    Product and Service Innovation Specialist

    Redwood Credit Union • Napa, CA, US
    Full-time
    Product And Service Innovation Specialist.At Redwood Credit Union, our mission is to passionately serve the best interests of our members and communities. Since 1950, we have been dedicated to suppo...Show more
    Last updated: 30+ days ago • Promoted
    Payroll Specialist

    Payroll Specialist

    By the Bay Health • Larkspur, CA, US
    Full-time +1
    By The Bay Health, a non-profit established in 1975, set the standard for hospice in the U.Our spectrum of home-based services now includes Skilled Home Health Care, Palliative Care, Adult Hospice ...Show more
    Last updated: 30+ days ago • Promoted
    Client Services Administrative Assistant

    Client Services Administrative Assistant

    Center Point - DAAC • Santa Rosa, California, United States
    Full-time
    Quick Apply
    Administrative Assistant (Client Services Assistant).Program Supervisor or Designated Manager.Includes morning, evening, weekend, and holiday shifts as assigned. Center Point DAAC’s mission is to pr...Show more
    Last updated: 30+ days ago
    Administrative Support

    Administrative Support

    Auto Warehousing Company • El Sobrante, CA, US
    Full-time
    Auto Warehousing (AWC) has been family-owned and operated for more than 50 years and is North America's leader in finished vehicle logistics. Our mission is to service customer vehicles safely, effi...Show more
    Last updated: 30+ days ago • Promoted
    Nursing Administrative Supervisor

    Nursing Administrative Supervisor

    Sutter Health • Novato, CA, US
    Full-time
    Sutter Health Nursing Supervisor.We are so glad you are interested in joining Sutter Health!.Organization : NCH-Novato Community Hospital. Position Overview : Represents administration, directs facili...Show more
    Last updated: 21 days ago • Promoted
    Content Specialist

    Content Specialist

    Mediabistro • Santa Rosa, CA, United States
    Full-time
    At Tendo, we’re defining high-performance content experiences for our clients.We’re looking for a content specialist to write and edit editorial content in all formats in addition to other content ...Show more
    Last updated: 24 days ago
    Administrative Assistant

    Administrative Assistant

    Troon • Napa, CA, US
    Full-time
    We are seeking a dedicated and detail-oriented Administrative Assistant to join our team and play a key role in supporting the daily operations of our club. This position is ideal for someone who th...Show more
    Last updated: 30+ days ago • Promoted
    Home Delivery Administrative Assistant

    Home Delivery Administrative Assistant

    RH • Corte Madera, CA, US
    Full-time
    RH is seeking an Administrative Assistant to provide financial and administrative support to our Home Delivery Center operations and Team Members. In this role, you will assist in the preparation an...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Servpro • Rohnert Park, CA, US
    Full-time
    Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant. In this position you will be making a difference each a...Show more
    Last updated: 30+ days ago • Promoted
    Quality System Specialist

    Quality System Specialist

    Cruxx • Santa Rosa, CA, United States
    Full-time
    Quality Systems Specialist – Medical Devices.Onsite 3 Days | Bay Area, CA | ~20% Travel.This role is critical to supporting, maintaining, and improving the. Quality Management System (QMS).Maintain ...Show more
    Last updated: 13 days ago • Promoted
    Didactic Administrative Coordinator

    Didactic Administrative Coordinator

    Touro University California • Vallejo, CA, US
    Full-time
    Didactic Administrative Coordinator.The Didactic Administrative Coordinator is a member of the Touro University College of Health Sciences Joint MSPAS / MPH Program staff. Primary responsibilities inc...Show more
    Last updated: 24 days ago • Promoted
    Job Administrative Assistant - Pullman Point

    Job Administrative Assistant - Pullman Point

    The John Stewart Company • El Sobrante, CA, US
    Full-time
    The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housi...Show more
    Last updated: 30+ days ago • Promoted
    Administrative Assistant

    Administrative Assistant

    Carriage Services • El Sobrante, CA, US
    Full-time
    At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic com...Show more
    Last updated: 30+ days ago • Promoted