Administrative Assistant I

Administrative Assistant I

Schedule : Monday - Friday (30 hrs / wk) 9 : 00 AM - 3 : 30 PM

Department : Tech Ops Infec Diseases - 612

Primary Purpose : Provides administrative support activities requiring a working knowledge of departmental mission and procedures. May support one or more individuals, working in a confidential environment Performs administrative support activities under general supervision and in close relationship to the day-to-day work of the departments(s) supported.

About ARUP : ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology. Based in Salt Lake City, Utah.

ARUP proudly hires top talent to create a work environment of diversity, professional growth and continuous development. Our workforce is committed to the important service we provide to over one million patients each month. We always strive for excellence and have a strong desire to have involvement with the advances in medicine and the role laboratory services plays within each patient's life. We never forget that there is a patient behind every specimen we receive.

We are looking for individuals who want to contribute to ARUP's culture of accountability, integrity, service, and excellence. Consider joining our dynamic team.

Essential Functions :

Assembles and reports data from various sources to produce tables, charts, reports, and memorandums for review.

Prepares letters and memorandums upon request using excellent working knowledge of departmental functions.

Edits documents to ensure composition and contextual accuracy; proofread typed data ensuring proper spelling, punctuation, and grammar usage.

Provides administrative support for policies and programs. May make decisions within the scope of the policy being administered.

Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel or department.

Organizes and maintains departmental files.

Provides a training resource on use of computer based systems and applications.

Tracks and maintains departmental budgets.

Interfaces with all levels of ARUP personnel and external contacts to coordinate departmental efforts and exchange information requiring moderate interpretation or discussion.

Schedules appointments, determining priorities, and maintaining calendar.

Maintains control files on confidential / high priority matters and follow up on outstanding issues when required.

Copies and distributes documents and correspondence.

Provides transportation for visitors when necessary.

Follows up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate personnel are notified.

Coordinates and arranges travel for departmental personnel.

Insures excellent attention to detail in preparing and proofing all documents, reports, and correspondence.

Uses a good measure of personal tact, integrity, and judgment when dealing with internal and external contacts. Interfacing involves direct contact with employees, vendors, and visitors to varying degrees.

Assists in the maintenance and distribution of mailing lists.

Other duties as assigned.

Physical and Other Requirements :

Stooping : Bending body downward and forward by bending spine at the waist.

Reaching : Extending hand(s) and arm(s) in any direction.

Mobility : The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc.

Communicate : Frequently communicate with others.

PPE : Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company policies.

ARUP Policies and Procedures : To conduct self in compliance with all ARUP Policies and Procedures.

Sedentary Work : Exerting up to 10 pounds of force occasionally and / or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Vision : Having close, far, and peripheral visual acuity to perform a variety of tasks such as make general observations of depth and distance.

Qualifications : Education :

Required : High School Diploma or Equivalent or better.

Experience :

Required : Six months office or university experience. Must be able to pass a credit check.

Preferred : Office administration or business school training.