Executive AssistantCFS • Lansing, MI, US

Executive Assistant

CFS • Lansing, MI, US

11 hours ago

Job type

Full-time

Permanent

Job description

Position : Executive Assistant

Salary : $55,000-$70,000

Benefits : Free Healthcare, Retirement Plan w / 4% match, 3.5 Weeks PTO, etc.

Location : Lansing, MI | Onsite)\

We are seeking a full-time, permanent Executive Assistant : Here are a few reasons why you should apply :

Outstanding culture with family-oriented feel, and technology department is valued.
Competitive compensation and benefits package with $0 cost healthcare options.
Located in a new building with modern technology, collaborative areas and sweet treats.

Responsibilities of the Executive Assistant :

Calendar Management : Coordinate and maintain complex schedules using Outlook and Teams, ensuring efficient time management and prioritization.

Email Management : Monitor and organize executive inboxes, flagging urgent items and drafting responses as needed.

Committee Support : Prepare meeting materials and upload documents into BoardEffects software.

Team Collaboration : Act as a liaison between executives and their departments (approx. 100 employees total), facilitating connections and ensuring smooth communication.

Expense Reporting : Process and reconcile expense reports accurately and promptly.

Travel Arrangements : Manage all domestic travel logistics, including flights, accommodations, and itineraries.

Meeting Coordination : Schedule and organize internal and external meetings, ensuring all details are handled professionally.

Communication Management : Serve as the primary point of contact for internal and external stakeholders, handling calls, emails, and correspondence with discretion and professionalism.

Document Preparation : Draft executive-level communications, presentations, performance reports, agendas, and meeting minutes. Track follow-up items to completion.

Compliance & Operational Support : Assist with audit and compliance initiatives by maintaining documentation, tracking deadlines, and supporting reporting requirements.

Preferred Experience of the Executive Assistant :

5+ years experience as an Executive Assistant supporting senior leaders or multiple executives simultaneously.

Professional , highly polished, discreet, and able to represent the executive office with confidence.

Always two steps ahead, proactive , anticipating needs and solving problems before they arise.

Demonstrated longevity in previous roles.

Proficient in Microsoft Outlook, Teams, and comfortable with new technologies.

Bonus Experience of the Executive Assistant :

Tech-savvy with mobile devices (smartphones, tablets, etc.).

Familiarity with BoardEffect or similar board management software.

#LI-HM1 #ZRCFSTECH

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Executive Assistant • Lansing, MI, US

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