Administrative Assistant (Level III)

Looking for selected candidate to start ASAP

This is a hybrid role (4-days on-site / 1 day WFH; Fridays)

Schedule : Monday - Friday; 40 Hours, plus OT as needed

Work Location : New York City, NY

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management, coordinating travel arrangements, processing expense reports, and gathering and delivering information relevant to / from the executive.

Job expectations include assisting with organizing in-person meetings / events and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

3+ years administrative / business support with established high level executive support experience

Ability to work well under pressure, adapt to unexpected events, and manage competing priorities

Strong attention to detail and accuracy

Polished and professional communications including in person, on the phone and email correspondence

1. Communicate with executive and line management to gather and convey relevant information

Answer manager's phone line, documenting accurate messages and handling calls with appropriate judgment

Manage the calendar proactively, effectively resolving conflicts that arise in a professional manner

Manage all travel planning, coordinating schedules for executive to maximize time and create efficiencies

Submit expense reports in an accurate and timely fashion

Liaise with outside groups to coordinate events and meetings where the executive is required

Top 3 MUST Have :

1. Proficiency in Concur and Salesforce systems

2. Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint)

3. Knowledge of communications platforms such as Zoom and Webex. Also potentially Microsoft Teams.

Characteristics of a Top Performer :

• Ability to anticipate the senior banker needs and think outside of the box
• Can decipher priorities and make sound judgment calls when needed
• A team player and can demonstrate a can-do attitude within the role if needed

Pay Range : $38-40 / hr