Administration Assistant / Recruiting Specialist

General Description :

The Administrative Assistant / Recruiting Specialist plays a key role in supporting the full recruitment cycle and ensuring seamless hiring operations. This dual-function position combines critical administrative duties—including record-keeping, scheduling, and compliance—with active participation in recruitment efforts such as job postings, candidate communication, interview coordination, and onboarding. The role ensures that organizational hiring needs are met efficiently while maintaining a positive candidate and employee experience.

Summary Of Essential Job Functions :

• Essential job functions include the following :
• Manage full-cycle recruitment : job postings, candidate sourcing, screening, interviewing and reference checks.
• Partner with hiring managers to gain a comprehensive understanding of the hiring needs and job specifications for each position.
• Develops and releases job postings on job boards, social networks and platforms.
• Utilizes knowledge of multiple recruiting sources to find quality candidates.
• Maintain applicant tracking system (ATS) and recruitment pipelines.
• Ensure a positive candidate experience throughout the hiring process.
• Develop relationships with schools, job boards, and community organizations to support talent pipelines.
• Maintain a database of candidate records, including active and passive prospects.
• Follows up on interview process status and updates records in internal database.
• Monitors, responds to and distributes incoming communications from the Recruiting and HR Recruiter Inboxes.
• Develops and carries out an efficient documentation and electronic filing system.
• Conducts new hire orientation and assists with the onboarding process.
• Manages content for the Intranet and employee communication, providing engaging features that improve employee engagement.
• Assists with maintaining accurate employee records, including personnel files, HRIS data entry, and compliance documentation.
• Prepare reports and metrics for leadership review.
• Ensure compliance with labor laws, policies, and procedures.
• Assist with employee engagement initiatives, training coordination, and HR communications.
• Provide day-to-day support to the Executive Support / Recruitment Supervisor and Hiring managers.
• Reviews operating practices and implements improvements where necessary.
• Interacts with external clients as well as internal staff at all levels.
• Organize and attend various meetings; prepare and distribute meeting minutes as needed.
• Performs other related duties as required and assigned.

Requirements :

Ability Requirements :

The nature of the position involves a fast paced working environment with multitasking of many different duties and tasks. General daily priorities may change at a moment’s notice and the position requires quick response time and flexibility.

Disclaimer :

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Any offer of employment is contingent upon drug test and fingerprint clearance.

About Child & Family Resources :

At Child & Family Resources, nothing is more important to us than healthy, happy children. We believe that educated parents and a wealth of resources are crucial to a child’s success, confidence, and development. Our team is committed to offering accessible programming that helps parents be the best they can be and allows children to thrive. We have offices in 13 locations throughout Arizona. When you work at Child & Family Resources, you’ll have an opportunity every day to improve the lives of those around you. The teams at our offices throughout Arizona are made up of individuals that reflect their community and are dedicated to helping others. Whether you’re looking for part-time employment or a full-time position, find your home with us. You can make a difference!