Accounts Payable Clerk

Job Description

Job Description

We are seeking a skilled Accounts Payable Clerk in Palmetto, FL for a contract-to-hire opportunity with a growing, faith-based organization. The ideal candidate will bring strong attention to detail, excellent organizational skills, and a commitment to accuracy while supporting the accounting team through a period of rapid expansion. This is an excellent opportunity for an experienced AP professional who enjoys working in a collaborative, mission-driven environment.

The Accounts Payable Specialist will play a key role in supporting the accounting team by managing vendor onboarding, processing invoices, maintaining W9 compliance, and ensuring the timely and accurate execution of payments. This individual will handle a consistent volume of invoices and assist in transitioning the company’s systems and processes as they implement new technology.

Responsibilities :

• Process a high volume of invoices (approximately 25–30 per day) accurately and efficiently.
• Review and verify invoices for proper coding, authorization, and supporting documentation.
• Manage and maintain W9 compliance and vendor setup, ensuring all documentation is current and accurate.
• Work in multiple systems, including QuickBooks, Coupa , Business Central , and SharePoint .
• Assist with event-related payments, coordinating vendor billing and expense tracking for company events held three times per month.
• Reconcile vendor statements and address discrepancies in a timely manner.
• Collaborate with team members to ensure accurate GL coding; escalate issues or inconsistencies when necessary.
• Manage multiple bank accounts, ensuring appropriate account selection and accurate posting.
• Participate in special projects and process improvement initiatives as assigned.
• Uphold the organization’s values and maintain professionalism in a collaborative, faith-based work environment.
• Minimum of five years of experience in accounting or accounts payable roles.
• Proficiency in processing invoices and coding expenses.
• Strong Excel skills for data organization and analysis.
• Familiarity with vendor compliance requirements, including W9 documentation.
• Ability to handle high-volume invoice processing efficiently.
• Experience with check runs and resolving payment discrepancies.
• Detail-oriented with strong problem-solving skills.
• Excellent teamwork and communication abilities.