Accounting Supervisor (Remote)

Accounting Supervisor

Oversees calculating, posting, and verification of financial data for use in maintaining accounting and statistical records. Ensures all analysis and reporting are accurate and prepared in compliance with accounting policies and procedures. Supervises accounting staff in the day-to-day operations of one or more accounting functions, including accounts payable, accounts receivable, ledger maintenance, revenue and asset accounting as well as associated analysis and reporting. Establishes and implements productivity and quality standards and contributes to the development of processes and procedures.

Principal Duties & Responsibilities

Review and approve journal entries ensuring timeliness and accuracy. Review and approve reconciliation of financial accounts ensuring timeliness and accuracy. Ensure timely and efficient month-end, quarter-end, and year-end close processes. Review and approve account analysis to ensure variances are explained accurately. Maintains the integrity of accounting records by ensuring that staff complies with organization accounting policies and procedures. Ensure timely delivery of accurate documentation, reconciliations and reports to fulfill internal and external audit requests. Liaise with the bank and other parties as required. Assist in evaluation and implementation of improvements to streamline Accounting processes, including enhancements to general ledger software and billing system. Supervise and develop Accounting staff. Provide direction and guidance as needed to accomplish team goals. Responsible for annual review, counseling, and termination of Accounting Staff. Perform backup duties within the department as required. Adhere to Federal and State laws and regulation. Any other duties needed to help fulfill the Association's Mission, abide by the Association's Values and fulfill the Association's Strategic Objectives.

Specific Duties & Responsibilities (Accounting Supervisor) - Operations

Supervise accounts receivable process (i.e. transmission and posting of cash receipts) and general ledger (i.e. approval of journal entries and general ledger maintenance), including maintaining accuracy of daily cash position. Handle and resolve escalated billing and accounts receivable matters promptly. Supervise Premium Collections and report to management on resolution of pending accounts and write-offs. Assist management and Product team to recommend and implement new pay plans, including applicable fees, or changes to existing pay plans and / or fees as needed.

Specific Duties & Responsibilities (Accounting Supervisor) - Accounts Payable

Supervise accounts payable process (i.e. approval of payments and accurate recording of expenses and disbursements). Supervise commission accounting process (i.e. payments, withholdings, and resolution of commission inquiries). Supervise the Agency Management functions, which includes broker onboarding, terminations / suspensions, broker of record changes, and mergers and acquisitions. Supervise and maintain company credit cards activity and user maintenance. Responsible for maintaining accurate W-9 information for vendors and brokers and supervise vendor maintenance in the general ledger, premiums and claims systems. Responsible for working with 1099 software vendor to complete TIN matching, 1099 forms submission, handle IRS withholding notices and remittance of funds to IRS, if any.

Specific Duties & Responsibilities (Accounting Supervisor) - Financial Accounting

Responsible for the timely and accurate preparation of monthly, quarterly, and annual financial statements. Supervise general ledger activity (i.e. approval of journal entries, general ledger maintenance), regulatory filings and all bank reconciliations. Responsible for unclaimed property due diligence, filings and updating of information in unclaimed property software as well as remittance of monies to various States in a timely manner. Respond to inquiries from member companies on financial exhibits, participation calculations, distributions, assessments and other queries.

Education & Experience

The individual in this position must meet the following general requirements : Bachelor's degree in Accounting, Business Administration, or equivalent. 1 to 3 years of supervisory experience. 3 to 5 years of relevant accounting experience. Intermediate to advanced Microsoft Excel and Word skills. Strong organizational skills, attention to detail, ability to prioritize and meet deadlines. Excellent oral and written communication skills. Strong knowledge of Microsoft Dynamics Great Plains desirable. Exposure to insurance systems and knowledge of insurance desirable.