AP Specialist
CFSSpringfield, MA, US- Full-time
Accounts Payable Specialist
About the Role
We are seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. The ideal candidate will have a strong background in invoice processing, vendor management, and account reconciliation , with the ability to work in a fast-paced environment while maintaining accuracy and efficiency.
This role will be responsible for managing the full AP cycle - from reviewing and coding invoices to assisting with month-end close and vendor communications.
Key Responsibilities
Process accounts payable invoices in accordance with company policies and procedures.
Review invoices for accuracy, match to purchase orders and receipts, and obtain necessary approvals.
Ensure timely and accurate vendor payments via check, ACH, or wire transfer.
Maintain vendor files and handle inquiries regarding payment status and account discrepancies.
Reconcile vendor statements and resolve any outstanding issues or payment variances.
Assist with month-end close , including accruals and AP-related journal entries.
Support audits and provide documentation as needed.
Collaborate with purchasing and accounting teams to ensure proper expense coding and reporting.
Preferred Qualifications
2+ years of accounts payable experience in a corporate or multi-entity environment.
Strong working knowledge of invoice matching, coding, and accrual processes .
Experience with ERP systems such as NetSuite, SAP, Oracle, or QuickBooks Enterprise .
Advanced proficiency in Excel (pivot tables, lookups, and reconciliations).
Excellent attention to detail, accuracy, and follow-through.
Strong communication and organizational skills with the ability to manage multiple priorities.
Why Join Us
Competitive salary and comprehensive benefits
Stable and well-established company with room for growth
Supportive, team-oriented accounting environment
Opportunities to learn and contribute across the finance function
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