Assistant Director of Student Affairs Operations

Job Posting Title :

Assistant Director of Student Affairs Operations

Hiring Department :

College of Liberal Arts

Position Open To : All Applicants

Weekly Scheduled Hours :

40

FLSA Status : Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Location : UT MAIN CAMPUS

Job Details : General Notes

What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see : https : / / hr.utexas.edu / prospective / benefits and https : / / hr.utexas.edu / learning-development / resources / employee-experience

For more information about the College of Liberal Arts, please visit :

https : / / liberalarts.utexas.edu /

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit : https : / / liberalarts.utexas.edu / resources-for-faculty-staff / staff-leadership-academy /

For more information on college staff professional development, please visit :

https : / / wikis.utexas.edu / display / larc / Staff+Professional+Development+Fund

Purpose

This position will provide executive level, professional support for the Associate Dean for Student Affairs in the College of Liberal Arts and will assist with a large volume of highly complex administrative matters with a university-wide scope.

Responsibilities

• Coordinate with COLA HR, Finance, and administrative teams to ensure effective management of and compliance for all administrative operations related to Student Affairs. Duties include, but are not limited to : payroll, human resources, employment recruitment, purchasing, payment vouchering, account reconciliation, reporting, inventory management.
• Maintain and communicate unit budget priorities and ongoing financial forecasting to ensure fiscal health of unit. Lead program assessment, data analysis, reporting, and program improvement to support effectiveness of all Student Affairs initiatives. Maintain effective collaboration for professional development, supervision, and leadership of Student Affairs staff, empowering professional teams that are well equipped to meet student needs. Cultivate and sustain a culture of excellent customer service to students, alumni, faculty, staff, and prospective students.
• Manage special projects as assigned by the Associate Dean. Provide administrative support for Associate Dean including external and internal communications, scheduling, note-taking, strategic and material support, and planning needs for Student Affairs operations, projects, and committee work. Provide direct support for various college and university committees including, but not limited to : COLA Student Affairs committees, UT Student Affairs committees, CARE Committee, and Orientation.
• Serve as advisor to the Associate Dean and support effective operations across portfolio. Work closely with stakeholders across the COLA community including in the Dean's office and departments (Chairs, Directors, business managers and staff) to achieve optimal coordination of all activity regarding undergraduate education. Work with the Associate Dean to develop and provide ongoing project coordination for new and existing programs, and any new initiatives developed by University and College administration.
• Lead all aspects of event execution and planning for Student Affairs staff including, but not limited to, annual staff retreats, regular staff mixers and appreciation, and celebrations. Work with the Dean's Office Event team to execute all student-facing events including, but not limited to, Commencement, Gone to COLA, Honors Day, and Dean's Distinguished Graduates.
• Direct, manage, and supervise administrative staff.
• Other related functions as assigned.

Required Qualifications

Bachelor's degree and at least five years of experience performing advanced administrative functions. At least three years of experience supervising employees. Demonstrated ability to maintain fiscal management of an office or department. Experience with Workday. Very strong attention to detail. Ability to work in a fast-paced environment with multiple ongoing deadlines. Demonstrated problem-solving skills and be a self-starter. Excellent interpersonal, conflict management, and organizational skills. Outstanding oral and written communication skills. High level of proficiency with Microsoft Office programs : Excel, PowerPoint, Word, Outlook.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Additional experience beyond required qualifications, including oversight of department budgets. Experience using advanced features of UT Box, DocuSign, and extensive Workday knowledge as an HR Partner. Knowledge of and interest in program assessment and business process improvement. Master's degree or doctoral degree in higher education administration, student affairs, or related field.

Salary Range

$90,000 + depending on qualifications

Working Conditions

Typical office environment

Required Materials

Resume / CV

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following :

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.