Administrative Assistant

Job Description

Job Description

Utah Nonprofit Housing Corporation (UNPHC) i s Utah's largest non-profit developer, owner, and manager of affordable housing for low and very low-income individuals and families. UNPHC is both a 501(c)(3) tax-exempt organization and a Community Housing Development Organization (CHDO). All employees must be aware of the physical condition of the property and be mindful of conditions requiring both immediate and long-term attention.

Job Summary :

The Administrative Assistant role encompasses responsibilities directed by the Executive Management Team (EMT) and Regional Management Team (RMT) providing support to ensure the smooth daily operations at the corporate office. This position supports the EMT with talent acquisition, employee relations, training and development, compensation and benefits coordination, compliance, organizational development, and safety and training programs as well as handling the receptionist duties at the corporate office and providing other communications internally to ensure a daily operation of the corporate office.

Qualifications

Education and Experience

Must have a minimum of 2-3 years of administrative assistance or clerical experience and a high school diploma or equivalent.

Skills and Knowledge

• Exhibits strong organizational and time management skills, attention to detail, and excellent written and verbal communication, and a customer service mindset.
• Has proven capacity to foster collaborative working relationships ethically and confidentially.
• Conveys a general understanding of administrative record keeping, clerical support, and can ensure smooth daily operation of an office.
• Familiar with Microsoft Office Suite, particularly Excel and Word. Familiarity with payroll systems, HRIS systems and timekeeping tools is a plus.
• Demonstrates an ability to handle sensitive situations using discretion and sound judgment, exercising strong analytical and problem-solving skills with staff, applicants, and the general public.
• Demonstrates the ability to work collaboratively with EMT, RMT, and employees. Supports delivery of corporate results with changing organizational needs and shifting priorities.
• Has executive skills in office management and working with the general public.
• Demonstrates reliability, willingness to multitask, ability to work independently, and shows a positive attitude.

Essential Duties and Responsibilities