Accounting Administrator

Accounting Administrator Opportunity In Orlando, Fl

This Accounting Administrator role is pivotal in supporting the branch team and Branch Manager by efficiently managing the administrative functions of the branch. The position serves as the key contact point for employees, clients, regional, and corporate offices. Responsibilities include :

• Enter new hires, rehires, and changes into the payroll system for hourly branch employees.
• Update work orders and cost codes in the job cost system for accurate weekly labor posting.
• Enter weekly timesheets and resolve any discrepancies with Operations Managers.
• Run payroll edits and verify all entries for active branch employees.
• Obtain approved billing and enter it into the billing system, print and mail invoices, and maintain billing files.
• Run aged receivables reports weekly, follow up on overdue amounts, and determine collection strategies.
• Issue and manage purchase orders, enter invoices into the AP system, and ensure timely vendor payments.
• Perform general office duties including answering phones, ordering supplies, and preparing reports.
• Maintain human resources documentation such as new hire packets, I-9 binders, and employee files.
• Coordinate uniform ordering and workers' compensation reporting.
• Prepare month-end materials as directed by the Controller and Branch Manager.

Essential skills include proficiency in accounts payable and receivable, invoicing, and billing. Experience with purchase orders and month-end processes is required. Skilled in Microsoft Excel, including pivot tables, vlookups, and formulas. Experience with ERP systems like JDE, Oracle, SAP, NetSuite, Workday, or Microsoft Dynamics is also necessary.

Additional skills and qualifications include corporate accounting and month-end close experience within a large organization. Three or more years of experience in accounts receivable and billing with high invoice volumes is required. Three or more years of experience in accounts payable, purchase orders, and payroll processing is also required. Three or more years of experience in HR and administrative / office management functions is necessary. Two or more years of experience with ERP systems is required.

This role requires onsite presence five days per week at the Orlando, FL location. The position involves some local travel once per quarter.

The pay range for this position is $30.00 - $33.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include :

This is a fully onsite position in Orlando, FL. Application Deadline : This position is anticipated to close on Oct 31, 2025.

About Aston Carter : Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.