Assistant Sr, Office

Administrative Support

Provides intermediate level administrative support to a department or Service Center.

Functional Expertise :

Answers telephone calls; checks in and escorts visitors; opens and distributes mail; performs word processing and data entry; maintains files; orders supplies; reviews and / or verifies payroll; forwards information to internal departments for processing; performs photocopying as required.

Prepares and enters purchase orders or voucher requests into PeopleSoft Financials; tracks paid invoices for budget reconciliation and planning; interfaces with vendors.

Provides customer service, internally and externally; answers routine questions, provides information, resolves or research issues, provides follow-up.

Performs other support duties specific to functional department.

Maintains spreadsheets and databases; performs queries; compiles data and prepares reports.

SECONDARY / MAY OR MAY NOT BE APPLICABLE :

Reviews budgeted vs. actual expenses for variance; tracks expenses.

Reconciles corporate credit card statements; enters into PeopleSoft Financials or forwards to Accounts Payable department.

Coordinates meetings; sends invitations and reminders; arranges for refreshments and audio-visual equipment; prepares agendas, documents, and PowerPoint presentations; performs room setup.

Monitors open and pending work orders.

Serves as central point for information requests and / or information distribution (e.g., announcements, reminders, bulletin boards) pertinent to department or service center.

Education, Certifications / Licenses Requirements :

Required :

High school diploma or GED

Related Work Experience :

Required :

2-4 years support or administrative experience

or

Equivalent academic education and experience

Specific Skills & Knowledge :

Required :

MS Office Suite intermediate proficiency

PeopleSoft Financial and Human Resources basic proficiency

Ability to communicate with all levels of a diverse organization

Flexibility

Attention to detail

Behavioral Attributes :

Executing for Results Collaboration and Building Relationships

Learning and Thinking Industry Knowledge / Business Acumen

Honoring Corporate Values & Standards

Working Conditions / Physical Requirements :

Keyboarding = 60-80% Constant

On-call = none

Travel = none

Disclaimer : This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of duties, responsibilities and qualifications required in the job. Reasonable accommodations may be made to qualified disabled individuals for performance of essential duties and responsibilities.