Senior Executive Assistant

Senior Executive Assistant

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company's esteemed annual list of the World's Most Innovative Companies, as well as recognition as one of U.S. News & World Report's Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

As a Senior Executive Assistant with Hines, you will be responsible for providing advanced administrative support to two Managing Directors in Los Angeles. Responsibilities include, but are not limited to :

• Supports leader with administrative tasks. Responsibilities include but are not limited to drafting communications, PowerPoint presentation preparation, meeting and travel coordination, general correspondence, office management and advanced level of scheduling.
• Composes various documents such as correspondence, reports, and prepares charts, tables and presentations.
• Ensures office supplies meet assigned group's supply and stationary needs.
• Prepares and processes expense reports & invoices.
• Manages communications and project trackers.
• Makes arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
• Prepare both internal and external mail, including special handling packages and mailing lists. Distribute mail and faxes as needed.
• Completes special projects as assigned.
• Coordinates special activities and functions such as Hines conferences, client conferences and special events, travel appearances, guest travel arrangements, meetings, and conference calls.
• Creates, updates, and maintains departmental databases when appropriate.
• Support and coordinate with subtenant to assist with managing subtenant office space.
• Oversee daily office operations by management administrative functions, coordinating schedules, maintain supplies, and ensuring a productive, organized, and professional work environment.

Qualifications

Minimum Requirements include :

Closing

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion of assets across such property types as living, office, retail, mixed-use, logistics and life science projects all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company's prestigious annual list of the World's Most Innovative Companies for 2024. Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.