Junior Executive Assistant

Junior Executive Assistant

Full-Time

Hourly Pay : $20-25 / hour

Tampa Florida

Responsibilities

• Manage the calendar of a Senior Vice President, schedule cross-functional meetings, resolve conflicts, and prioritize requests to reduce scheduling friction and ensure timely alignment across stakeholders.
• Coordinate end-to-end meeting logistics, including preparing agendas and briefing materials, booking rooms or virtual links, capturing minutes, and tracking action items to enable on-time starts and faster follow-ups.
• Execute domestic travel planning and itineraries, optimize flight and lodging selections for cost and time efficiency, and process expenses promptly to maintain compliance and reduce travel costs.
• Provide day-to-day administrative support by drafting correspondence, compiling reports, maintaining trackers, and organizing files while protecting sensitive HR information to improve accessibility and confidentiality.
• Partner with team members to plan and deliver onboarding sessions, trainings, and leadership offsites, managing guest lists, materials, and logistics to enhance attendee experience and operational efficiency.
• Implement standardized scheduling and meeting practices (templates, naming conventions, file organization) that reduce preparation time and improve consistency across executive interactions.
• Communicate clearly with executives and internal stakeholders, triaging requests, setting expectations, and anticipating needs to improve responsiveness and deliver a customer-centric experience to team members.

Minimum Qualifications

Preferred Qualifications