Executive Assistant to CEO & C-Suite

Job Description

Job Description

Salary :

Job Title : Executive Assistant to the CEO & C-Suite

Location : Miramar, FL

About Quvia

Quvia is the AI-powered quality of experience (QoE) management platform for things that move like ships and planes, transforming connectivity and digital experiences even in the most remote and hard-to-reach places. Our platform uses AI and machine learning to seamlessly blend any combination of connectivity, regardless of provider, orbit, or network, into one vendor-neutral environment. Quvia delivers comprehensive, end-to-end analytics and dynamic network orchestration that optimizes for the best possible QoE for applications and end-users.

Today, Quvia partners with world-leading Fortune 500 companies in aviation, cruise, shipping, and beyond.

Why Quvia?

Founded in 2019, Quvia is a fast-growing, Series A tech startup passionate about redefining global connectivity. Our solutions are already addressing significant challenges in the aviation and cruise industries and were just getting started. With headquarters in the greater Miami region and offices in the UK and India, our remote-first culture empowers talented individuals around the world to make a lasting impact. Quvia is backed by Columbia Capital, a respected venture capital firm with over $5 billion in fund commitments.

Position Overview

Were seeking a highly dependable and detail-oriented Executive Assistant (EA) to support the CEO and C-suite, working under the direction of the Chief of Staff to ensure all executive logistics, meetings, and travel run flawlessly.

This is a hands-on, in-office role that requires exceptional organization, anticipation, and follow-through. The EA will serve as the key operational partner for scheduling meetings, managing travel, preparing documentation, and ensuring the executive team stays on track at all times.

The ideal candidate is proactive, adaptable, and takes pride in running a tight ship, thriving in a fast-paced environment while managing shifting priorities with calm professionalism.

Key Duties and Responsibilities :

1. Executive Scheduling & Coordination

• Manage daily and long-term calendars for the CEO and C-suite, under the Chief of Staffs direction.
• Proactively schedule, reschedule, and adjust meetings across time zones to ensure efficiency.
• Anticipate conflicts and resolve them independently while keeping all parties informed.
• Ensure executives have all required materials, links, and context ahead of meetings.
• Maintain visibility on all leadership and board-related sessions.

2. Travel Management

3. Executive Readiness & Support

4. Communication & Liaison

Requirements :

What We Offer :