Executive Administrative Assistant

Company : Ultra Intelligence & Communications

Command Control Intelligence & Encryption (C2I&E)

Powering Decision

Join the team redefining defense technology. From engineering systems that save lives to leading programs that change the battlefieldfind your place in the future of defense.

Mission Solutions

By joining our Mission Solutions business you will be a member of a team dedicated to providing innovative solutions that streamline the preparation and execution of intricate mission-critical operations. We focus on enhancing situational awareness tactical command and control and seamless video data exchange capabilities within a dynamic multi-domain environment.

Job Description

Ultra I&C is seeking a high-performing Executive Administrative Assistant to provide direct administrative and operational support to the VP of HR and other Senior leadership team. Based at our headquarters in Austin TX this position plays a critical role in maintaining daily executive operations managing office functions and serving as a central point of coordination for leadership communications and events.

This individual will work with a high degree of professionalism and discretion regularly interacting with senior executives including chief financial and technical officers and managing sensitive information with confidence. The role will also lead our internal Events Committee and contribute to employee communications and engagement efforts.

Key Responsibilities :

• Provide executive administrative support to the President including calendar management travel coordination and document preparation.
• Serve as the primary administrative point of contact for the Austin headquarters office managing general office operations and acting as the face of the Corporate Center.
• Coordinate meetings and executive engagements across multiple time zones including preparation of agendas materials and action tracking.
• Maintain and prepare confidential reports presentations and internal communications on behalf of the President and executive leadership.
• Partner with the CEOs Executive Assistant and other BU executive assistants to ensure cohesive administrative support across the enterprise.
• Lead the companys internal Events Committee and drive the planning and execution of onsite and offsite events leadership summits and team engagements.
• Provide guidance and coordination for visiting executives and board members.
• Support internal communication initiatives in partnership with HR and Marketing contributing to messaging and engagement campaigns.
• Assist in financial and operational reporting needs including expense reconciliation and tracking.
• Other duties as assigned.

Required Qualifications

Preferred Qualifications

#IC

#LI-JK1

#LI-Hybrid

Notice

Due to the nature of the programs we deliver for our customers candidates may need to obtain the relevant security clearance or handle export-controlled material as defined by the roles requirements.

Our Benefits

Every employee is critical to our success and as such we offer a range of flexible employee benefits including :

Annual Bonus - Annual Bonus Performance Related

Competitive Paid Time Off (PTO) package plus 11 company holidays

Early finish on Friday

401K w / company match

Medical / Dental / Vision Benefits

Student Loan Assistance Program

Array of voluntary benefit offerings

Ultra I&C is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race color religion sex sexual orientation gender identity national origin age disability veteran status or other legally protected state or federal classes.

We provide affirmative action in employment for qualified individuals with disabilities and protected veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans Readjustment Assistance Act. If you need an accommodation in any part of the application process email

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,QuickBooks,Office Experience,Personal Assistant Experience,Microsoft Powerpoint,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar

Employment Type : Full-Time

Experience : years

Vacancy : 1