Operations Specialist

Job Description

Job Description

POSITION SUMMARY

The Operations Specialist is responsible for handling a variety of tasks within the operations team, including outbound, inbound, returns, and quality control. This role requires flexibility to adapt to the business's evolving needs and ensure operational efficiency across all areas. The Operations Specialist will work collaboratively with internal teams and our 3PL partners to maintain smooth operations and meet key performance metrics. They must be able to pivot between tasks as needed, ensuring timely execution of duties.

IF YOU ARE INTERESTED, THIS IS WHAT SUCCESS LOOKS LIKE AS OUR OPERATIONS SPECIALIST :

• Communicate outbound issues with internal teams and 3PL partners.
• Support CX inquiries regarding parcel investigations and actioning replacement orders.
• Handle tasks such as line item cancellations and country suspension updates.
• Serve as a point of escalation for CX, PR, and 3PL teams.
• Ensure stock receipts align with PO closures and prevent “ghost styles.”
• Manage quality control inspections for inbound stock, identifying and reporting manufacturing faults.
• Notify the merchandise / buying team of problem stock and recurring issues, maintaining the QC tracker.
• Collaborate with the merchandise team for replenishment stock notifications and sample style shoots.
• Maintain the QC tracker, ensuring accurate records of identified issues and resolutions and lead quarterly training sessions with the 3PL team on QC best practices.
• Work with the 3PL to ensure stock meets quality standards, and report recurring issues to management.
• Manage product repairs, re-tagging, and re-bagging as needed.
• Collaborate with CX to resolve return inquiries, ensuring customer satisfaction through solution-driven responses.
• Maintain the Issues Return Log, ensuring it is accurate, up-to-date, and professional.

Process Australian returns, reconcile mystery returns weekly and process Rejected Returns

COMMERCIAL AND EDUCATION REQUIREMENTS

SALARY BANDING : 48-55k

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.