Executive Assistant
AscendHireNew York, NY, United States1 day ago
Job type
- Full-time
Job descriptionBachelor’s degree from a top undergraduate program Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy Excellent written and verbal communication skills including strong e-mail etiquette High degree of maturity with a proven ability to interact with senior executives, team members and external partners Experience with Concur and / or Intapp preferred Experience with office moves and / or build outs preferred Ability to successfully work in a small, collaborative team environment Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting Proven track-record of success in high pressure, time-constrained environments Top-tier organizational skills and attention to detail Self-starter and entrepreneurial spirit
Executive Assistant & Office Manager
Investment Banking / Financial Services
New York, NY
Base $120-140 base + Bonus / Benefits
Hybrid (M-Thursday in office and Friday remote)
The Executive Assistant & Office Manager (EA / OM) role at represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations.
Responsibilities
- Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management
- Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting
- Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding
- Support business development, talent acquisition and firm development efforts as needed
- Contribute to creating a high-performing and inclusive culture
- Plan New York office and firm wide events
- Serve as the culture keeper for the office
- Share and manage best practices
- Additional duties as assigned
Qualifications
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Executive Assistant • New York, NY, United States