Human Resources Coordinator

Description

NATURE OF WORK

The Human Resources Coordinator provides confidential complex administrative and operational assistance to the City’s Human Resources Department and/or assigned external Department. Special emphasis is placed on performing a variety of professional Human Resource activities including compensation, recruitment, training, records keeping, employee relations, special projects and initiatives and administering various programs, as assigned by the Director and Deputy Director of Human Resources.

Work involves the application of Human Resource principles, discretion, good judgment and initiative based on knowledge gained through education, training and experience. This classification requires public contact and a thorough working knowledge of Human Resources practices and procedures. The employee is expected to develop efficient and effective work routines in support of the Human Resources Department and/or assigned Department; to maintain a professional level of confidentiality; and to complete assigned work with limited supervision. In addition, the employee provides on-going assistance to the City’s classification, compensation, recruitment and operational management functions. Supervision may be exercised over subordinate clerical employees by assignment, cross-training and review of work for accuracy and conformance to rules, regulations and procedures.

Examples of Duties

ESSENTIAL JOB FUNCTIONS

• Process and review personnel actions and requisitions via established electronic workflows.
• Communicate Human Resource Policies, Code of Ordinances, and provisions of bargaining agreements.
• Administer the intake, tracking and related correspondence of FMLA and military leave programs.
• Application of compensation provisions of the collective bargaining agreements.
• Maintain salary schedules, pay plans and content of the City’s compensation portal.
• Coordinate with Human Resources leadership to facilitate training of staff to ensure that optimal performance, operational and customer service levels are achieved and maintained.
• Prepare correspondence, reports, policies and procedures, spreadsheets, and statistical analysis.
• Provide administrative support with budget reconciliation, invoicing and other financial transactions.
• Conducts and participates in compensation salary and benefit surveys; analyzes data received.
• Conduct assigned research; assembles data relating to personnel, policies, practices and methods; create related reports to assist in analyzing data and formulating recommendations for new or revised policies, procedures and practices
• Perform various special projects at the request of the Human Resources Director and management staff

Requirements

EDUCATION

• Graduation from an accredited college or university with Bachelor’s Degree in Human Resource Administration, Business, Public Administration or related field.

EXPERIENCE

• Considerable progressively responsible, supervisory and administrative experience in human resources management or an acceptable combination of education, work experience and specialized training.
• Proficiency in Microsoft Office required.
• Must possess exceptional communication, business writing and customer service skills.
• Must have experience in confidential records management.
• Local government/public sector experience, highly desirable.
• Kronos, Tyler-Munis and Neogov experience, highly preferred.

PHYSICAL REQUIREMENTS

• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact
• Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, computers, calculator and copier
• Some prolonged sitting, standing on a limited basis
• No significant climbing, carrying, bending, kneeling, crawling, reaching, handling, sitting, pushing, and pulling
• Ability to perform minimal lifting, not to exceed 20 pounds of force, which may be required on a limited basis

Supplemental Information

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of internal application and onboarding process technology which pertains to an automated human resources information system.
• Considerable knowledge of the rules, regulations and documents required for employment processing into the City service.
• Knowledge of the functions and organizational structure of the various City departments.
• Knowledge of the reports, forms, listings and specialized queries utilized in a public human resources management.
• Knowledge of human resources rules, regulations and procedures applicable to the area of assignment.
• Ability to screen applicant backgrounds against established criteria for a variety of employment opportunities with the City.
• Knowledge of office practices, procedures and all department equipment (copier, ID card machine, printers, scanners).
• Ability to work independently and to complete various human resources activities as assigned.
• Ability to communicate effectively and persuasively, both verbally and in writing.
• Ability to establish and maintain effective working relationships with management, City officials, supervisors, fellow employees and the public.
• Ability to keep abreast of changes in employment policies, procedures, rules and regulations.
• Ability to complete a variety of records and forms rapidly and accurately.
• Ability to understand the provisions of a variety of collective bargaining agreements.
• Ability to withstand pressure of competing priorities and varied responsibilities and work efficiently and effectively to develop solutions.