Executive Administrator

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IPG Photonics is revolutionizing the laser industry as the pioneering developer and leading producer of fiber lasers and amplifiers. Headquartered in Marlborough, MA, IPG has over 4,800 employees in more than 25 locations around the world. We aspire to work together with our employees and customers to apply light in ways that improve life.

Our mission is to develop innovative laser solutions to make the world a better place. To accomplish this mission, we are committed to attracting and retaining the best talent and an engaged and thriving workforce that drives a sustainable future for our company and society.

The Role

IPG is seeking a highly proactive, tech-forward, and emotionally intelligent Executive Assistant to support multiple C-level executives across IPG Photonics. This role is essential to driving operational excellence by anticipating needs, streamlining workflows, and enabling executive productivity through strategic, high-impact administrative support. The ideal candidate is a resourceful problem-solver, a clear and confident communicator, and a continuous learner who embraces technology to stay ahead in a dynamic, fast-paced environment. Success in this role requires exceptional organizational skills, sound judgment, and the ability to manage competing priorities across departments, stakeholders, and time zones.

Key Responsibilities

Executive Support & Calendar Management

• Provide high-level administrative support to multiple C-suite leaders.
• Manage complex calendars, prioritize meetings, and resolve scheduling conflicts across global time zones.
• Coordinate domestic and international travel, logistics, and expense reporting.
• Anticipate executive needs and prepare materials, data, or context in advance of meetings and decisions.
• Identify potential issues before they arise and offer thoughtful, strategic solutions.
• Maintain a forward-looking view of priorities, deadlines, and deliverables.

Communication & Stakeholder Management

Project & Operations Coordination

Culture & Team Engagement

Qualifications

Education : Bachelors degree required; preferred in Business Administration, Communications, or a related field.

Experience :

Technical Proficiency :

Key Attributes :

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative and Other

Industries

Appliances, Electrical, and Electronics Manufacturing

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