Director, Accounts Payable and Billing

Accounts Payable Manager

This position oversees all aspects of accounts payable, accounts receivable, billing, and procurement support for IT Services, Facilities Services, the Department of Safety and Security, and Human Resources. This role ensures timely and accurate payments to vendors, maintains robust internal controls, and upholds compliance with University policies. The incumbent provides leadership to the accounts payable team through guidance, training, and performance management, while optimizing financial processes, strengthening vendor and stakeholder relationships, and ensuring operational efficiency in all payment-related activities.

Responsibilities include supervising and providing leadership to the accounts payable team, overseeing day-to-day accounts payable and accounts receivable operations, ensuring accuracy and compliance, developing, implementing, and monitoring internal accounting controls, policies, and procedures for accurate financial reporting, reviewing and reconciling account balances monthly, investigating and resolving discrepancies, validating and auditing payment transactions, managing relationships and coordinating communications with external vendors and internal stakeholders, identifying, analyzing, and reporting on trends and opportunities for process improvements in AP and AR functions, participating in the design and implementation of new accounts payable processes and technologies, analyzing and interpreting accounting records to ensure compliance and identify irregularities, preparing and distributing financial metrics and periodic performance reports for expense payments, serving as an escalation point for complex or unresolved billing and payment issues, supporting and collaborating on procurement activities, managing accounts payable processes and reviewing work related to verifying invoices, computing discounts, coding expenses, preparing vouchers, and issuing checks for payment, monitoring the day-to-day payments and receipts of bills, as well as the maintenance of accounts payable and receivable ledgers, advising the amount of working capital necessary to finance accounts payable and / or receivable operations, and performing other related work as needed.

Minimum qualifications require a college or university degree in a related field and 7+ years of work experience in a related job discipline. Preferred qualifications include background in an information technology company or department, background in higher education, accomplished in financial applications such as Oracle Suite, FAS (accounting and accounts payable / receivables), ACCTS, Buysite, Business Objects, Hyperion and Pinnacle, proficient in Microsoft Word and other Microsoft applications, advanced skills in Microsoft Excel (pivot tables, VLOOKUP's, Macros etc.), mathematical aptitude, strong analytical and organizational skills, strong interpersonal, verbal, and written communication skills, work closely with senior University officials, independently complete projects on time and accurately with minimal supervision, and work effectively under considerable time pressure. Working conditions include work non-traditional hours, standard office environment, sit for short or extended time periods, extensively use computer, and make repetitive wrist, hand, or finger movements.