Administrative Assistant 1; Trainee 1 & 2 (NY HELPS)

Administrative Support Position

Provides principal administrative support for the Department of Recreation and Wellness; maintains calendars for professional staff; coordinates conference activities (registration, payments, reimbursements, arranging meetings and preparing conference materials); coordinates travel arrangements and the voucher process; drafts letters for review and signature; prepares reports; writes minutes and summarizing meeting conclusions; creates and maintains records maintenance systems; maintains basic program accounts for budgeting; purchasing activities (ex. ordering supplies, coordinating inventory and surplus lists, using P-Card, etc.); other personnel tasks (forms prep, on-boarding new hires, etc.); overseeing the coordination of the overall office paper / electronic work flow; and supervising and training support staff (clerical and / or student).

Minimum Qualifications

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS) :

Administrative Assistant Trainee 1 (Non-Statutory Equated Salary Grade 8) 2 YEAR Traineeship / coursework requirements :

Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and / or office administration.

Administrative Assistant Trainee 2 (Equated Grade 10) 1 YEAR Traineeship / coursework requirements :

One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and / or office administration.

Administrative Assistant 1, (Salary Grade 11) NO Traineeship / no coursework requirements :

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and / or office administration.

Substitution :

Certification (e.g., IAAP Certified Administrative Professional) or associate's degree

• in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
• Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education / U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at http : / / www.cs.ny.gov / jobseeker / degrees.cfm. Candidates are responsible for the evaluation fee.

COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS) :

Administrative Assistant 1, SG-11 :

Successful completion of 52 weeks of service as an Administrative Assistant Trainee 2 and completion of the four core administrative support courses AND completion of the four elective administrative support courses, as designated by the agency OR

Reachable on an appropriate eligible list and / or eligible to transfer and successful completion of the four core administrative support courses AND completion of four elective administrative support courses, as designated by the agency. OR

Have a current permanent appointment with 1 year of service as an Administrative Assistant 1 OR

Be a former state employee eligible for reinstatement consideration (previous permanent service in the Secretary 1 title eligible for reinstatement to the title of Administrative Assistant 1; previous permanent service in other qualifying titles requires completion of core and / or elective administrative competency coursework prior to appointment above Trainee level 1).

Administrative Assistant Trainee Level 1, Equated Salary Grade 8 : 2 Year Traineeship leading to SG-11

Reachable on an appropriate eligible list and / or be a current state employee eligible to transfer to the grade 8 traineeship.

Administrative Assistant Trainee Level 2, Equated Salary Grade 10 : 1 Year Traineeship leading to SG-11

Successful completion of 52 weeks of service as an Administrative Assistant Trainee 1 AND completion of the four core administrative support courses; OR Reachable on an appropriate eligible list or eligible to transfer AND completion of the four core administrative support courses.

May be filled from a mandatory reemployment list if one is in effect at the time of appointment.

Any resumes received that do not meet the above requirements as described will be deemed unqualified.