Facility Manager- Parsippany, NJ

Job Title :

• Facility Manager  Job Type : Full-Time  Location :   Parsippany, NJ  Compensation / Salary :  $90,000-$100,000 Authorization Status : Must be Authorized to Work in the U.S.  Clearance Requirements : Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)  About Aleto  Aleto specializes in federal property management, space planning, and facility management.
• Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.   We are looking to hire motivated people who are excited to grow with us.
• You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country.

We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.  We are a growing company that stands firm on our core values :

This is what sets us apart from our competitors.   Our Mission, Vision, and Purpose :

After all candidates are interviewed, Aleto will notify you of your application status.   If an offer is extended, the start date is determined based on factors such as availability and the amount of time it takes for the government background clearance process (depending on the client).   Visit our website at www.aletoconsulting.com to learn more about Aleto, Inc.   Facility Manager -Essential Job Duties    Duties include the following.  Other duties may be assigned.  Facilities and Government Property   Manage logistics for parking allocation, signage, and stakeholder communication.    Assist in the implementation and documentation of safety, emergency preparedness, and evacuation plans.   Coordinate on-site and virtual meetings, ensuring proper room setup and technology support.  Escort vendors, contractors, and ensure compliance with access control procedures.  Support the issuance of HHS ID Badges (PIV Cards) and fingerprinting services.   Maintain inventory and usage logs for government vehicles.   Track and control physical keys and support facility security protocols.   Complete monthly fleet and key control reporting.   Proper coordination and readiness of meetings and parking logistics.  Records Management   File Plan Development and Process Improvement  Develop a File Plan procedure tailored to the client’s specific program operations, client requirements, and office location.   Create and maintain an overview dashboard for managing and maintaining records.   Identify and resolve inconsistencies in records classification or retention.   Ensure all Program records are covered by the file plan and aligned with NARA and client schedules.  Maintenance of Records Inventory   Perform annual inventories of hardcopy and digital records across file rooms, share drives, and storage systems.   Ensure compliance with NARA standards and client retention schedules.   Coordinate reviews with on-site POCs, Quality Managers, and ARLOs.   Receiving, Processing, and Storage of Records   Coordinate intake and processing of digital and analog records.   Apply accurate indexing, scanning, digitization, and filing practices.   Use client systems (e.g., ECMS, Documentum, SharePoint) to manage and validate record data.   Retrieval of Records   Process record retrieval requests from client staff within required timelines.   Maintain check-out logs and ensure timely return or follow-up of borrowed files.   Digitize and deliver requested records securely and in accordance with policy.   Record Disposition (Destruction or Transfer)   Organize and execute file room cleanups and record disposition activities.   Prepare records for destruction or transfer per retention schedules.   Complete SF-135 forms and manifests for FRC submissions and provide them to ARLOs and POCs.   Overview Dashboard   Maintain a centralized dashboard summarizing records management activities.   Report issues, volumes, and compliance progress monthly.   Respond to feedback and ensure dashboard accuracy and timeliness.  Qualifications / Capabilities / Software Knowledge  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and / or ability required.   Qualifications / Education / Experience :

Current or previous HHS Public Trust is a plus.    Performance Standards Include :

We are proud to offer the following employee programs and benefits to enhance our employee’s well-being and total rewards package while practicing our core value of Stewardship.   Pay Cycle   Paydays are on the 15th and the last day of the month.   Payment is on a two-week arrears basis (for example, time worked the 1st through 15th is paid on the last day of that month; time worked the 16th through the last day of the month is paid on the 15th of the following month).  Below is a list of comprehensive benefits offered to employees who work 30 hours or more each week :

Aleto contributes 75% of the employee premium to the base medical plan and the option to “buy up” for the two additional plans.   Aleto contributes 75% of the employee premium for the visions and dental plans.  Pre-Tax Savings Accounts  The option to enroll in an HSA or FSA depending on elected medical insurance coverage.   Disability Insurance :

In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.   Retirement Plan :