Construction Administrative Assistant

Build Your Career with a Growing Construction Leader – Join Encore Development Company as an Administrative Assistant!

Position Title : Administrative Assistant

Company : Encore Development Company

Pay Range : $32 – $35.50 per hour

Employment Type : Full-Time

Industry : General Construction

Location : Los Alamitos, CA

Job Overview

Encore Development Company is seeking a highly organized and detail-oriented Administrative Assistant with experience in prevailing wage compliance and certified payroll reporting to support our construction office operations.

This vital role ensures accurate project documentation, certified payroll submissions, and smooth coordination between project managers, subcontractors, vendors, and clients. The ideal candidate has experience with LCP Tracker, DIR reporting, and Davis-Bacon compliance and thrives in a fast-paced, team-oriented environment.

If you are a proactive team player with strong organizational skills and a working knowledge of public works compliance, this is an excellent opportunity to grow with a respected general contractor.

Who We Are

Encore Development Company is a forward-thinking, dynamic general contractor operating across residential, commercial, industrial, and government projects. We combine cutting-edge methods with proven practices to deliver excellence on every project. As a small but highly effective and efficient team, we are nimble enough to adapt to each client’s unique needs while maintaining high-quality outcomes and personal attention to detail.

At Encore, we don’t just build structures, we build trust, opportunity, and a shared future. Our diverse team values collaboration, respect, and growth. Whether you are starting your career or bringing years of experience, you’ll be part of a supportive culture that invests in people, supports your goals, and celebrates success.

Key Responsibilities

Manage phone calls, email, email organization and correspondence, directing them to the appropriate contacts.

Assist in preparing and submitting certified payroll reports for public works and federal projects.

Support project managers in ensuring compliance with DIR, Davis-Bacon, and Skilled & Trained Workforce requirements.

Schedule and coordinate meetings, appointments, and project timelines for management and staff.

Organize and maintain project files, subcontractor files, contracts, and documentation.

Prepare and edit reports, memos, drafts, and emails.

Develop and manage spreadsheets for administrative needs.

Facilitate communication with vendors, subcontractors, and clients.

Monitor and replenish office supplies to ensure efficient operations.

Maintain a clean, organized, and fully functional office environment.

Provide general administrative support to management and field teams as needed.

Qualifications

Bachelor’s degree preferred; high school diploma or equivalent required.

5 years of administrative experience, preferably in construction or related fields.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat.

Strong organizational, multitasking, and time management abilities.

Excellent written and verbal communication skills.

Familiarity with QuickBooks, Project Sight, LCP Tracker and Slack preferred (training available).

Experience with or knowledge of DIR, Davis-Bacon, and Skilled & Trained Workforce compliance strongly preferred.

Basic knowledge of construction terminology, certified payroll reporting, and documentation standards a plus.

Ability to work under pressure, adapt quickly, and contribute as a strong team player.

Benefits

Paid Training and Certifications

Medical Stipend

Retirement Savings Program

Weekly Pay Cycle

Time Off (Holidays, Vacation, Sick)

Volunteer Time Off (VTO)

Employee Stock or Profit Share Opportunities

Uniforms Provided

Schedule

Full-Time : Monday – Friday

Occasional weekends as needed

Work Location

Onsite – Los Alamitos, CA

Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

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