Sr Accounting Clerk - Accounts Payable

Position Information

Functional TitleSr Accounting Clerk - Accounts Payable

Recruitment Category TypeStandard

Functional CategoryFinance / Accounting

GradeUO.08

FLSA StatusNon-Exempt

Requisition Number26-0074

Number of Vacancies1

Job LevelStaff

Job CodeN / A

Job Description Summary

Organization NameDisbursements

Reports toSection Manager, Accounts Payable

Full or Part TimeFull Time

If Part Time how many hours per week

Regular or TemporaryRegular

Position End Date (if temporary)

Work Schedule

7 : 30am – 4 : 15pm

Position LocationLaurel

Position Summary Information

General Summary

TheSr. Accounting Clerkperforms a variety of moderately difficult to complex accounts payable work in the preparation and maintenance of financial, accounting, and statistical records.

Essential Functions

Assembles and maintains all necessary documents and processes payment for assigned types of payments / accounts

Assembles construction contract estimates and final payments; calculates and tracks retention on the contracts; tracks claims against the contracts and processes payment when claims are released; maintains all required bid and award documents in files

Responsible for A&E vendors; maintains basic order agreement, task orders, and / or memorandum of understanding in files

Maintains chemical vendors; uses formula to convert gallons to tons

Maintains utility vendors; maintains monthly accruals based on staggered dates and excel spreadsheets to track utility costs

Maintains fuel vendors; verifies weekly unit prices using COG Cooperative Pricing Sheets and applicable taxes and fees

Assembles and processes all other goods and services payments for vendors based on assignment

Prepares and submits accruals on a monthly and yearly basis

Assists with weekly and month-end closing tasks

Participates in user testing on computer applications during upgrades and maintenance

Prepares journal entries

Other Functions

Assists in the preparation of the A / P Section statistical report

Opens and distributes all mail delivered and received in the A / P Section as needed

Prints, mails and distributes the weekly A / P checks and bi-weekly payroll checks as needed

Scans weekly A / P invoices, payments (checks, EFTs and wires), and supporting documentation

Classifies and prepares cash receipts and expenditures in accordance with standard accounting principles and account code combinations for WSSC Water revenue

Participates in the formulation of internal policies and procedures for financial / accounting functions

Performs other related duties as required

Work Environment And Physical Demands

Work is performed in a normal office environment.

Required Knowledge, Skills, And Abilities

Thorough knowledge of clerical / accounting practices

General knowledge of A / P payment policies and procedures and their correct application

Proficiency with accounts payable software application, and check printing software and hardware

Proficiency with Microsoft Office Suite applications

Ability to analyze, interpret, reconcile and resolve problems

Ability to research vendor payments for accurate disbursement of funds

Ability to perform complex mathematical computations quickly and accurately

Ability to understand and follow complex verbal and written instructions

Ability to proficiently operate calculators, personal computers and other common office equipment; ability to instruct others in their use

Ability to establish and maintain effective working relationships with WSSC employees and customers

Minimum Education, Experience Requirements

High School diploma or equivalent

4+ years of progressively responsible experience in accounting

Additional Requirements

Position may require extended work hours periodically to complete critical deadlines, upgrade or enhance systems, or support the monthly and fiscal year-end process

Preferences

Experience in accounts payable

Completion of a college level accounting course

Salary

Posting Detail Information

EEO Statement

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.

Close Date11 / 10 / 2025

Open Until FilledNo

Special Instructions to Applicants

Additional Information

All applicants selected will be subject to drug screening and a background check / verification.

This position is a Union position represented by the International Brotherhood of Teamsters.

Eligible applicants will be reviewed for consideration after 11 / 10 / 25.

Supplemental Questions

Required fields are indicated with an asterisk (

• ).
• Do you have a High School diploma or equivalent?

Yes

No

Yes

No

Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?

Yes

No

Applicant Documents

Required Documents

Optional Documents